HR Payroll Coordinator

HR Payroll Coordinator

Santa Clara, CA 95054

This is a contract to hire position in Santa Clara, CA

JOB DESCRIPTION:

Payroll Duties:

• Process Semi-Monthly payroll on the ADP portal
• Maintain payroll records on the ADP portal
• Process monthly payroll for US and International Subsidiaries
• Calculate and maintain employee benefits such as 401K, Medical FSA deductions for payroll processing Handle new enrollment for Medical, Dental Vision benefits deduction
• Liaise with 401K Administrator/Charles Schwab on record keeping of Loans and Rollovers Calculate and maintain vacation and End of Services balances
• Reconcile payroll expenses, taxes and deductions accounts
• Post ADP payroll entries via QuickBooks file upload
• Generate monthly Headcount report
• Provide payroll/HR data for census report and year-end audit report
• Ensure proper W-2, quarterly tax filing for all entities and jurisdictions

HR Duties:

• Maintain Employee files, Active and Terminated, US and international
• Handle all IRS, EDD, SSI government agencies inquiries
• Maintain Employee Stock Options files, Option plans and options exercised package Handle incoming resumes and new hire employee package
• Coordinate new hire orientation and termination exit interview
• Maintain Company Policy manual, process and procedures
• Maintain Company's Organization Chart
• Coordinate with recruiting agency and local University recruiting administration Provide payroll/HR data for census report and year-end audit report
• Execute monthly payment for medical insurance providers.
• Liaise with 401K Administrator/Charles Schwab on record keeping of Loans and Rollovers Handle employment verification
• Coordinate with Legal Agency for H-1B visa and green card process
• Annual Medical insurance renewal with insurance broker

QUALIFICATIONS:

• At least 3 years' experience as a payroll processor, ADP preferred
• Excellent verbal and written communication skills
• General understanding of payroll tax regulations and labor law
• Experience on H-1B and green card work visa application plus
• 4 years college degree, GAAP Accounting background a plus
• Office Suite user

We are an equal opportunity employer, and we are an organization that values diversity. We welcome applications from all qualified candidates, including minorities and persons with disabilities.

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