Accounting Manager

Accounting Manager Job Description

POOL TECH | CEDAR RAPIDS IOWA

Position Accounting Manager

Location Cedar Rapids Iowa

Reports To Chief Financial Officer

Employment Full Time

Department Finance and Accounting

Work Setting On-site unless otherwise designated

Position Summary

Pool Tech is seeking a hands-on Accounting Manager to oversee the company’s day-to-day accounting operations and help ensure accurate, timely financial information. Reporting to the Chief Financial Officer, this role is responsible for most core accounting functions, including recording daily sales, purchases, receipts and payments; accounts receivable; accounts payable; customer invoicing; payroll; bank and account reconciliations; sales tax reporting; and month-end support. The successful candidate will be organized, responsive, and comfortable working across service, retail, construction, and administrative teams in a deadline-driven environment.

Primary Responsibilities

· Record, review, and reconcile daily sales, purchases, customer receipts, vendor payments, deposits, refunds, and other cash activity, ensuring each transaction is complete, accurate, and properly classified.

· Manage the full accounts receivable cycle, including customer setup, invoice review, payment application, aging review, collections follow-up, credit memos, and account reconciliations.

· Manage accounts payable, including vendor setup, invoice coding, approval routing, payment processing, statement reconciliation, and resolution of discrepancies.

· Process and review payroll accurately and on schedule, including employee changes, time and earnings information, deductions, payroll liabilities, payroll tax records, and related reconciliations, in coordination with the company’s payroll provider and management.

· Prepare accurate and timely invoices for pool construction, renovation, service, maintenance, retail, and other company activities in accordance with contracts, work orders, and company procedures.

· Maintain accurate customer, vendor, project, and general ledger records within the company’s accounting and operational systems.

· Prepare and file Iowa sales and use tax returns and other required sales tax reports; maintain supporting documentation and monitor filing deadlines.

· Complete timely bank reconciliations and reconcile credit cards, merchant processing activity, payroll accounts, accounts receivable, accounts payable, and assigned balance sheet accounts.

· Support the monthly and year-end close processes by preparing journal entries, schedules, reconciliations, accruals, and supporting documentation.

· Review transactions for proper coding, documentation, authorization, and compliance with company policies.

· Coordinate with operations, service, retail, construction, and sales teams to resolve billing, job-cost, purchase-order, and customer account issues.

· Maintain organized accounting records and provide documentation for financial statement preparation, audits, tax filings, insurance reviews, and other business needs.

· Assist the Chief Financial Officer with cash-flow reporting, financial analysis, budgeting, forecasting, process improvements, and special projects.

· Develop and maintain practical accounting procedures and internal controls that protect company assets and improve the accuracy and efficiency of accounting work.

· Serve as a knowledgeable point of contact for routine accounting questions from employees, customers, and vendors.

Performance Priorities

· Invoices are complete, accurate, and issued promptly.

· Receivables are actively monitored and collections are handled professionally and consistently.

· Vendor invoices and payments are processed accurately and by agreed deadlines.

· Payroll is processed accurately, confidentially, and on schedule, with payroll liabilities and records reconciled.

· Account reconciliations, sales tax filings, and close schedules are completed on time with clear support.

· Accounting records are well organized, confidential, and ready for review.

Required Qualifications

· Bachelor’s degree in accounting, finance, business, or a related field, or an equivalent combination of education and relevant accounting experience.

· At least three years of progressive accounting experience, including substantial responsibility for accounts receivable, accounts payable, invoicing, reconciliations, and general ledger support.

· Strong knowledge of generally accepted accounting practices and sound internal controls.

· Experience preparing sales and use tax filings and maintaining appropriate supporting records.

· Proficiency with accounting software and Microsoft Excel, including the ability to organize, reconcile, and analyze detailed financial data.

· Strong attention to detail, follow-through, time management, and problem-solving skills.

· Clear and professional written and verbal communication skills.

· Ability to protect confidential company, customer, vendor, payroll, and employee information.

Preferred Qualifications

· Accounting experience in pool and spa services, construction, home services, field services, or another project-based business.

· Experience with job costing, progress or milestone billing, customer deposits, inventory, purchase orders, and multiple revenue streams.

· Prior experience improving accounting workflows, documentation, and reporting.

· Experience supervising or reviewing the work of accounting support staff is helpful but not required.

Core Competencies

· Accuracy and accountability

· Customer and vendor service

· Financial judgment and integrity

· Organization and deadline management

· Cross-functional teamwork

· Process improvement

Work Expectations

This is a full-time position based in Cedar Rapids, Iowa. Regular attendance and dependable availability during the company’s normal business hours are required. The role primarily involves office and computer work and requires the ability to communicate effectively with employees, customers, vendors, and outside professional partners. Occasional additional hours may be needed during month-end, year-end, tax filing periods, or other peak business cycles.

Compensation and Benefits

Pool Tech offers competitive compensation and a benefits package for eligible full-time employees. Compensation includes:

• Employer sponsored health, dental & vision insurance
• Employer paid life insurance
• Employer paid short-term and long-term disability insurance
• 401(k) with company match

· Paid holidays and vacation

Equal Employment Opportunity

Pool Tech is an equal opportunity employer. Employment decisions are based on qualifications, merit, and business needs, without unlawful discrimination or harassment. Reasonable accommodations are available to qualified individuals with disabilities as required by applicable law.

Application

Qualified candidates should submit a resume and a brief summary of relevant accounting experience.