What are the responsibilities and job description for the Support - Attendance Secretary @ Sr-High position at Ponca City High School?
Reports to: Principal, Assistant Principals
Supervises: N/A
Qualifications: High School Diploma or Equivalent
At Least (1) Year of Office Experience
Job Goal: Serves as confidential secretary to the principal/assistant principals and as a facilitator for the school public being served by the school office.
Employment Terms: 10 Months, 8 hours per day
7:30 A.M. – 4:30 P.M., Exclusive of a Lunch
Occasionally, special arrangements may be made with the
supervisor if the situation warrants. Supervisor approval is required
if the contract day varies.
FLSA Classification: Nonexempt
Evaluation: Annually by Building Principal
Physical Demands: This is an overview intended for compliance with the ADA – it is not an exhaustive list of the duties to be performed. Reasonable accommodations may be made to enable individuals to perform the essential functions of a specific position.
Regular Requirements: Sit for extended periods; twist at the neck and trunk; bend and reach at, below and above shoulder level, repetitive use of fingers and hands to grasp and/or operate equipment; lift/move up to 15 pounds
Occasional Requirements: Walk, reach with hands and arms overhead, above shoulder and horizontally; lift/move up to 25 pounds
Visual Requirements: Close, color, peripheral, depth perception, ability to adjust focus
Hearing/Speaking Requirements: Adequate to exchange information
Essential Duties and Responsibilities:
1. Enters all suspensions.
2. Prepares Quarterly State Attendance Reports.
3. Prepares Quarterly State Transportation Reports.
4. Prepares Yearly Drop-Out Reports.
5. Sends monthly enrollment roster to Central Administration.
6. Maintains accurate for daily add and drop records.
7. Keeps official enrollment totals.
8. Writes all transportation (bus) slips, admits, release slips, and lot passes.
9. Takes all attendance phone calls.
10. Contacts parents when a student is absent 2 or more hours.
11. Inputs all attendance information in computer (absent reasons, school activities, testing, and etc).
12. Attends to students who are ill, and calls parents to pick them up.
13. Administers daily medication to students.
14. Changes teacher attendance via email request.
15. Maintains withdrawals for PoHi, Wildcat Academy, Teen Pep, and SHARE.
16. Enter testing attendance.
17. Distributes mail daily.
18. Performs all other tasks as supervisor may assign.