What are the responsibilities and job description for the Business Administrative Assistant position at Ponca City Development Authority?
Job Purpose:
A support position that assists in ensuring that the administrative needs of the office and business are fulfilled. The ideal candidate will have experience handling administrative duties along with inventory control knowledge.
Duties and Responsibilities:
- • The Administrative Assistant will report to the Office Manager and must work closely with all departments, managers, officers, and personnel on the Log10 team. Their job duties will include:
- ▪ Answer, screen, and transfer inbound phone calls or take messages in a professional and courteous manner
- ▪ Receive and direct visitors and clients
- ▪ Conduct general clerical duties including photocopying and mailing
- ▪ Maintain electronic and hard copy filing systems
- ▪ Retrieve documents from filing systems
- ▪ Handle requests for information and data
- ▪ Resolve administrative problems and client inquiries
- ▪ Prepare and modify documents, including work instructions, client instructions, correspondence, reports, drafts, memos, and emails
- ▪ Open, sort and distribute incoming correspondence
- ▪ Coordinate and maintain records for staff
- ▪ Incoming shipment receipt & notification
- ▪ In coordination with Office Manager & Inventory Control oversight of Log10 Shipping Program and completion of monitoring & verification activities
- ▪ AP/AR support for Office Manager
- ▪ Provide administrative assistance to the COO
- ▪ Operation of the business office in the absence of the Office Manager
- ▪ Administrative support for the COO
- ▪ Other Duties as Required
Minimum Qualifications:
- • Education
- ▪ High school diploma or GED
- ▪ A.A or bachelor’s degree in management, business, or IT preferred
- ▪ Highly Proficient in QuickBooks Accounting Software
- ▪ Advanced Computer Skills
- ▪ERP Knowledge
- ▪ Ability to Follow Written and Verbal Direction
- ▪ Excellent Written and Verbal Communication Skills
- ▪ Excellent time management skills and ability to multi-task and prioritize work
- ▪ Attention to Detail
- ▪ Able to Work Independently
- ▪ Able to Make Sound Decisions
- ▪ Positive Attitude and Ability to Work as Part of a Team
- ▪ QuickBooks Certification
- ▪ Administrative Professional or Administrative Assistant certifications, a plus
- ▪ At least 3 years’ experience in an office environment in an administrative role
Salary : $18 - $24