What are the responsibilities and job description for the Quality Systems and Regulatory Specialist position at POMPEIAN INC?
Quality Systems and Regulatory Specialist Job Summary:
This role is designed for an individual who is analytical, proactive, and eager to understand how regulatory requirements and quality systems translate into real business decisions. The position supports regulatory compliance activities, e.g. Labelling revision, supplier documentation, and quality systems, while also contributing to process improvement, data analysis, and risk identification. The position will report to the Quality Systems and Regulatory Manager and is on site based at Pompeian Headquarters, 4201 Pulaski Highway, Baltimore, MD. with room for growth and opportunity.
Quality Systems and Regulatory Specialist Job Requirements:
- Bachelor’s degree in Food Science, Biology, Chemistry or related discipline
- 1-3 years of experience
- Experience with ERP/MRP systems
- Experience in manufacturing or high-volume production environments
- Ability to collaborate with cross-functional teams (Production, Quality, Import, Sales, etc.)
- Strong organizational, analytical, and communication skills
- Ability to manage multiple priorities in a fast-paced environment
- Detail - oriented with strong follow-through skills
Quality Systems and Regulatory Specialist Pay & Perks:
- Starting range is 60-70K with opportunities for advancement
- 401K
- 401K matching
- Health, Vision, Dental Insurance, 100% monthly premium funded by Pompeian for a single or family
- Health Reimbursement Account
- Paid vacation, 40 hours paid sick leave, 9 paid holidays, 2 paid floating holidays
- Annual safety shoe allowance
- Paid time off for Jury Duty, Bereavement Leave, and Volunteer Events
- Employee Referral Bonus Program
- Free Employee Assistance Program for employees and household members
- Employee led programs for wellness, diversity, and planned community events
- Educational Assistance Program
- Family Scholarship Program
- Opportunity to work with a 2025 USA Today Top Workplace, Top 2026 Workplace in manufacturing, compensation & benefits and one of Maryland healthiest business
Quality Systems and Regulatory Specialist Job Responsibilities:
Label Review & Compliance
- Review labels for compliance (FDA, Organic, Kosher, international as applicable)
- Verify ingredient statements, nutrition facts, claims, and formatting
- Support regulatory interpretation, artwork updates, and risk escalation
Customer & Compliance Support
- Respond to customer quality and compliance inquiries
- Coordinate with internal teams to gather technical information
- Maintain clear, traceable communication records
Supplier & Documentation Management
- Maintain supplier documentation (specs, certifications, audits)
- Support supplier onboarding and approval
- Track document validity and manage renewals
Quality Systems Support
- Maintain documentation aligned with BRC, ISO, and internal standards
- Support internal audits and compliance checks
- Ensure adherence to company quality and regulatory requirements
Certifications & Audit Readiness
- Support certification programs (BRC, ISO, Organic, Non-GMO, Kosher)
- Assist with audit preparation and documentation
- Track and help close audit findings
Continuous Improvement & Operations
- Analyze quality data to identify trends, risks, and gaps
- Support CAPA and process improvements
- Provide visibility on packaging risks and production gaps
General
- Ensure compliance with regulatory and environmental requirements
- Align with company mission, goals, and values
- Perform other duties as assigned
"Working at Pompeian means being a part of something bigger than just a company - it feels like being part of the Olive Oil People"
Arturo, Quality Lab
About us: The Olive Oil People – is America's largest national brand of olive oil, bestselling vinegars and a variety of cooking sprays. Farmer owned and Baltimore based since 1906, Pompeian is a family of olive farmers and olive oil craftsmen whose passion, expertise and dedication bring the best-tasting, highest-quality olive oils to kitchens everywhere. Upholding the highest quality standards, Pompeian conducts daily testing through our in-house quality assurance team in the state-of-the-art Pompeian Quality Control and Research & Development Center ensuring each bottle is always at peak freshness. Inspired by heritage and tradition, Pompeian products are rooted in authenticity and crafted for quality and great taste. To learn more about Pompeian please visit Pompeian.com and LinkedIn