What are the responsibilities and job description for the Event Planner position at PolyNovo?
Salary: Who We AreAt PolyNovo, we are committed to improving the outcomes of patients through the development and provision of the best surgical solutions possible. PolyNovo develops innovative medical devices utilizing the patented bioabsorbable polymer technology NovoSorb. Our lifesaving and life-changing products have revolutionized the treatment of burns and major trauma, and have multiple emerging indications. With 130 employees in the U.S. and over 300 worldwide, PolyNovo has positively impacted the lives of more than 65,000 patients globally.About The RolePolyNovo is currently searching for an Event Planner to Join the Marketing team. This role is responsible for executing end-to-end logistics and on-site delivery for PolyNovos conferences, regional programs, workshops, KOL dinners, and internal meetings. In this role, you will manage timelines, vendors, budgets, and post-even ROI review while ensuring impeccable HCP compliance and a frictionless experience for our Sales and Clinical teams. This role is hands-on, detail-obsessed, and perfect for someone who can run three shows at once without breaking a sweat.Key ResponsibilitiesAssist in pre-to-post planning for assigned events (national meetings, DLS/limb salvage, plastics & burn, workshops, roadshows).Own pre-to-post planning for assigned regional events.Manage show services (GES/Freeman), EAC forms, COIs, drayage/material handling, shipping/returns, and warehouse coordination.Coordinate booth assets, graphics, premium items, demos, literature, and sampling; maintain packing lists and version control.Source and manage venues, hotels, AV, catering; negotiate and track SOWs, BEOs, and addenda.Build event run-of-show, staffing grids, and field team playbooks; schedule set-up/tear-down.Request quotes, negotiate rates, and reconcile invoices against POs; track budgets and T&E with a no-surprises approach.Work with existing and new preferred partners and onboard new vendors when needed.Configure and deploy lead capture (iCapture) and scanning; train field staff.Ensure leads route to CRM (Zoho) with required fields; coordinate post-event follow-up with Sales Ops and Marketing.Align with Product Marketing on messaging/collateral; coordinate inventory with Supply Chain.Work with Sales Directors on business cases for attendance and territory targeting; support dinner programs.Maintain the PolyNovo Hub/SharePoint event pages (agendas, guidelines, floor plans, shipping labels, contact sheets).Own post-event reports: attendance, leads, cost per lead, pipeline impact, top accounts touched, and key learnings.Track KPIs vs. plan; recommend optimization (booth design, kit content, footprint, placement, sponsorship ROI).Qualifications35 years in events/trade shows (medical device, biotech, or B2B tech preferred).Proven experience with national conferences and multi-city programs.Strong vendor negotiation, budgeting, and contract review skills.Mastery of logistics (show services, shipping, drayage, EACs, COI, AV).Comfortable with event tech and ops: iCapture (or similar), Zoho CRM (or CRM experience), Monday.com, SharePoint/WorkDrive.Excellent written/verbal communication; calm under pressure; thrives in field environments.Willing to travel 1020% and lift/assist with event materials as needed.BenefitsTotal compensation package consisting of base salary, bonus, and incentive plans401k plan with company matchComprehensive medical, dental, and vision insurance for employees and their familiesGenerous paid time off, 12 company holidays, and two paid Nurture days per yearParental leave for primary and secondary caregiversThe salary range for this position is $78,000 - $88,000.PolyNovo fosters an environment that promotes equity, diversity, and inclusion. We recognize and value that it is the sum of our parts our combined backgrounds, experiences and perspectives that allow us to succeed. PolyNovo is an equal opportunity employer and provides equal employment opportunities to all applicants without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
Salary : $78,000 - $88,000
