What are the responsibilities and job description for the Senior AR Specialist position at Polycor Brand?
Key Responsibilities
Accounts Receivable Management
- Oversee accounts receivable operations across multiple subsidiaries or operating sites
- Ensure timely and accurate customer invoicing and credit memo processing
- Monitor daily invoicing activity and ensure all transactions are processed in Microsoft Dynamics 365 (D365)
- Oversee cash application, lockbox processing, credit card payments, and bank transactions
- Reconcile customer accounts and resolve discrepancies
- Monitor accounts receivable aging and implement strategies to maintain low past-due balances
Collections & Customer Management
- Oversee and coordinate all collection efforts
- Maintain regular communication with customers regarding payment status and account issues
- Investigate and resolve billing disputes and payment discrepancies
- Partner with sales and operations teams to resolve customer account concerns
- Maintain accurate documentation of collection activities
Accounting & Financial Controls
- Assist the Controller in overseeing accounting operations for assigned subsidiaries
- Ensure application and adherence to company accounting policies and procedures
- Reconcile and balance general ledger accounts and bank statements
- Prepare and enter journal entries accurately and timely
- Support month-end and year-end close processes
Reporting & Analysis
- Monitor AR aging and provide reporting on:
- Collection activity
- Delinquent accounts
- Cash application status
- Assist with financial analysis and special accounting projects assigned by the Controller
Audit & Compliance
- Prepare work papers and supporting documentation for internal and external audits
- Ensure compliance with company policies, financial controls, and audit requirements
Systems & Process Improvement
- Maintain AR processes within Microsoft Dynamics 365 (D365)
- Identify opportunities to improve AR workflows, reporting, and collections processes
- Support system improvements, upgrades, and data accuracy within D365
Qualifications
Education
BS in Accounting, Finance, or related field preferred.
Experience
- 5 years of experience in Accounts Receivable, Accounting, or Credit & Collections
- Experience working in a multi-entity or multi-site environment
- Experience with Microsoft Dynamics 365 (D365) or similar ERP system preferred
- Strong understanding of accounting principles and financial controls