What are the responsibilities and job description for the RFP and Proposal Manager position at Polsinelli PC?
At Polsinelli, What a Law Firm Should Be is not just our tagline, it is what we live every day. We strive to create a dynamic environment where our team members are encouraged to bring their creativity and professional passions into the workplace so that they can thrive.
Polsinelli is seeking an experienced RFP and Proposal Manager to lead and execute the firm’s Request for Proposal (RFP) and strategic proposal efforts. This role is central to the firm’s business development function, serving as both a strategic advisor and project manager in crafting compelling, client-focused materials that go beyond standard capabilities and responses. This role is open to all locations where the firm has an office, with a strong preference for Chicago, Atlanta, or Kansas City.
The ideal candidate thrives in a fast-paced, collaborative environment and enjoys partnering with attorneys, firm leadership, and cross-functional teams to develop winning proposals that highlight Polsinelli’s strengths and value to clients.
CORE RESPONSIBILITIES
- Serve as project lead for multi-practice and preferred panel counsel RFPs from intake to submission – coordinating timelines, deliverables, and stakeholders.
- Communicate professionally and effectively to ensure appropriate fact-gathering occurs, deadlines are met, and stakeholders and other team members appreciate their tasks, responsibilities, and deadlines.
- Collaborate cross-functionally with attorneys, business development and marketing, pricing, HR, and other administrative departments to develop responsive, compelling, and client-centric RFP responses and strategic proposals.
- Coordinate with content “owners” to manage and improve proposal materials, while leveraging strong writing skills to create original, accurate, and persuasive content as needed.
- Ensure quality and consistency, maintaining high standards of accuracy, tone and visual presentation.
- Leverage internal technology (e.g., Foundation, CRM, etc.) to identify representative experience and relationships, track opportunities, manage content, and analyze outcomes.
- Track and analyze RFP results to identify trends, measure success, and inform future improvements.
- Identify, develop, and support implementation of best practices for proposals, pitches, and related client engagement initiatives across business development team.
EDUCATION AND/OR EXPERIENCE REQUIREMENTS
- Bachelor’s degree
- 7 years of relevant work experience in legal or other professional services industry
OTHER SKILLS/ABILITIES
- Exceptional project management and organizational skills with the ability to manage multiple deadlines simultaneously.
- Strong writing and editing abilities with a focus on clarity, tone, and client impact.
- Strong attention to detail.
- Excellent interpersonal and communication skills; ability to work effectively with senior partners and leadership.
- High attention to detail and commitment to producing quality deliverables.
- Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel) and familiarity with CRM and marketing databases such as Foundation.
- Demonstrated ability to work in a fast-paced, deadline-driven environment with shifting priorities.
- A proactive, client-focused mindset with a collaborative spirit.
The budgeted salary range for this position is $140,000 - $200,000.
As part of full-time employment associated with this position, Polsinelli PC offers the following benefits: Paid time off, sick time off, a referral program, medical insurance and benefits, dental insurance, vision insurance, life insurance, AD&D insurance, ID Theft insurance, long-term disability benefits, short-term disability benefits, Parking/Transit reimbursement (varies depending on location), 401(k) benefits, and employee assistance benefits.
Polsinelli PC is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other characteristic protected by law.
Experience
Required- 7 year(s): Relevant work experience in legal or other professional services industry.
Education
Required- Bachelor's or better
Behaviors
Preferred- Team Player: Works well as a member of a group
- Loyal: Shows firm and constant support to a cause
- Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well
- Dedicated: Devoted to a task or purpose with loyalty or integrity
Motivations
Preferred- Self-Starter: Inspired to perform without outside help
- Flexibility: Inspired to perform well when granted the ability to set your own schedule and goals
- Ability to Make an Impact: Inspired to perform well by the ability to contribute to the success of a project or the organization
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
Salary : $140,000 - $200,000
