What are the responsibilities and job description for the Billing Assistant position at Polsinelli Opportunities?
At Polsinelli, What a Law Firm Should Be is not just our tagline, it is what we live every day. We strive to create an environment where our team members are encouraged to bring their creativity and professional passions into the workplace so that they can thrive. Are you a people person who has a keen eye for detail, thrives in a professional environment and wants to be part of a dynamic team? We have the perfect role for an engaging professional like you!
Polsinelli has an immediate opening for a Billing Assistant in our St. Louis (Clayton), Kansas City, Denver, Dallas, or Nashville office. The ideal candidate must be able to work in a fast paced, high-volume environment and be able to adjust as needed to the firms continually growing needs.
CORE RESPONSIBILITIES
- Assist billing department team members with monthly tasks (i.e. production reallocations, T&U reports, ad hoc special projects, prebill edits, departed attorney prebills)
- Prepare, print and distribute prebills according to firm standards
- Revise prebills as directed in an accurate and timely manner
- Assist with distribution of invoices
- Manage and respond to incoming correspondence for the billing department email inbox, Regional email inboxes as well as the billing department hotline
- Respond to all internal and external client inquiries promptly and completely; maintain the highest level of customer service
- Assist billing department team members with Cost Backup and Cost Entry data support
- Manage monthly employee account invoices and assist with Shareholder account invoices
- Assist with office daily deposits
- Work effectively with all Finance & Accounting functions to deliver high quality, accurate, timely, seamless service to attorneys and clients, in accordance with established firm policies
- Proficient in Microsoft Office products, specifically Word & Excel
- Other duties as assigned
Employees approved for flexible work arrangements are expected to be available and maintain a practice of reliable, consistent attendance at all times during the employees scheduled work shift including, but not limited to, Jabber/instant message, Zoom, email and voicemail, and by phone.
REQUIREMENTS
- Two-year degree preferred or related work experience
- Professional service firm experience preferred
- Excellent written and verbal communication skills
- Ability to work effectively with all levels of management and staff
- Strong organizational and time management skills
- Highest standards of honesty and integrity
- Proficient in Microsoft Office applications
- Elite Enterprise/3E and Bill Blast experience a plus
The budgeted salary range for this position is $45,000 - $55,000. Actual initial salary may differ from this range and will be based on the relevant skills, training, experience, and other job-related factors, including the location where the position is filled.
As part of full-time employment associated with this position, Polsinelli PC offers the following benefits: Paid time off, sick time off, a referral program, medical insurance and benefits, dental insurance, vision insurance, life insurance, AD&D insurance, ID Theft insurance, long-term disability benefits, short-term disability benefits, Parking/Transit reimbursement (varies depending on location), 401(k) benefits, and employee assistance benefits.
Polsinelli PC is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other characteristic protected by law.
Salary : $45,000 - $55,000