Assistant Project Manager

Welcome to Polk Nation — a community of driven people, loyal customers, and bold partners all working together to DOMINATE, ELEVATE, and WIN. Here, your work means something. You’re not just building systems — you’re building a legacy.

The Assistant Project Manager role at Polk Mechanical is the first step of our construction Project Management career path. Assistant Project Managers (APMs) are the logistical and clerical cornerstones that facilitate the day-to-day operations of all our current projects. Entrusted with high levels of responsibility and ownership, our APMs are charged with managing the organization of all assets, documents, and communication flows in support of the Project Managers (PMs) they report to. Together, the Project Management team is ultimately responsible for the project’s planning, direction, completion, and financial outcome.

Key Responsibilities:

• Manage project documentation primarily within Procore and internal drives, including but not limited to Requests for Information (RFIs), submittals, and invoicing.
• Actively communicate with internal teams and external partners, serving as the central point of contact for project-related inquiries and updates.
• Support project planning activities, including the development of detailed material matrices/product lists, the creation and tracking of material delivery schedules, and participation in the equipment buyout process.
• Support the successful execution of field activities by assisting with quality control measures, conducting inspections as needed, contributing to field supervision under guidance, and actively fostering a strong safety-conscious environment.
• Maintain accurate and up-to-date project timelines, actively coordinating with internal and external stakeholders to ensure adherence and address any potential deviations.

Job Conditions:

• Typical Supervisor: Reports to Project Manager.
• Work Environment & Location: In-Person (100%)- mixed split between Office & Jobsite pending on project size, requirements, and phase.
• Communicates often with: Project Managers, Virtual Design Team, Superintendents, Vendors, Customers, General Contractors, and other Sub-Contractors.
• Common Tools/Software Used: IFS, Procore, Bluebeam, TimberScan, FastPIPE, FastDUCT, Autodesk Fab Review.

Qualifications:

• Bachelor’s degree or equivalent in Construction Management/Science or Mechanical oriented studies (Mechanical Engineering, Construction, Industrial Engineering, etc.)

Qualities of an Ideal Candidate:

• Strong Organizational Skills & Practices.
• Direct & clear communication approaches amongst multiple parties.
• Strong Relationship building (both internally, externally, and client-facing).
• Ability to adapt to shifting priorities and identify urgent/emerging obstacles.
• Foresight, accounting for unknown variables, and flexible problem-solving skills.

Preferences:

• 1-3 Years of work experience within Commercial Construction or Mechanical Industries.
• Familiarity or experience within mechanical trades and/or working with Tradesmen.

Benefits

• Vacation
• Paid Holidays
• Career Advancement & Training Opportunities
• Technician tool account
• Medical Insurance
• Dental Insurance
• Vision Insurance
• 401K
• Life Insurance
• Disability Insurance