What are the responsibilities and job description for the Office Systems Specialist position at Polk County Public Schools?
Position Title:
Office Systems Specialist
FLSA Status:
Non-Exempt
Salary Grade, if non-union:
Pay Grade, if union:
PG02
Non-Union or Specific Collective Bargaining Agreement:
Educational Support Personnel Union
Our Mission:
The mission of Polk County Public Schools is to provide a high quality education for all students.
To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill and ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The duties are intended to describe the nature and level of work being performed by the employee assigned to the position. This job description is not meant to be construed as an exhaustive list of all responsibilities, duties, and skills required of this position. Other duties may be assigned which are not listed. Additionally, when duties and responsibilities of this job change, this job description will be reviewed and updated, subject to changes and business necessity.
Custom Job Purpose:
This position exists to perform specialized and advanced clerical work associated with the repair and support of technology and related operations. Dispatches support staff.
Essential Functions of this Job
Prepares, processes and maintains specialized and complex records, forms, card systems, and reports. Keeps track of work completed in the field through the use of a computer/terminal. Posts entries to rules, regulations, and procedures for the unit to which assigned.
Assists in the input and update of information on the central office computer system. Assists in preparing employee verification.
Maintains files and prepares departmental reports and statistical data. Provides technical information and answers detailed inquiries regarding the operation of the unit. Prepare and maintain purchase orders, certificates of deliver, work orders, and inventory controls on repair parts and supplies necessary for office operations. Relieves the supervisor of clerical and administrative details.
Non-Essential Functions of this Job
Performs other duties as assigned.
Knowledge, Skills and Abilities:
Considerable knowledge of the processes and procedures of the unit to which assigned. Knowledge of correct business English, spelling, punctuation and arithmetic. Knowledge of current office practices and procedures. Demonstrated ability to type at a prescribed rate of speed. Demonstrated ability to communicate effectively with school personnel, and the public. Demonstrated ability to prepare reports and correspondence. Demonstrated ability to perform arithmetic computations with speed and accuracy. Skill in the use of office machines and equipment. Ability to lead and supervise subordinate personnel. Bilingual/biliterate preferred.
Education, Experience and/or Certification/License Requirements
Graduation from high school or completion of GED and supplemented by business education courses, or an equivalent combination of business training and experience.
Work Context:
Requires sitting and some standing, walking and moving about to coordinate work. Requires face-to-face discussions and contact with individuals and/or teams. Requires the use of alternative communication systems, such as electronic mail, telephones and computers. Requires coordination of work tasks to establish priorities, set goals and meet deadlines. Requires work with both internal and external contacts, and with the public.
Physical Environment:
Requires working indoors in environmentally controlled conditions. Requires sitting for the majority of the day, and the ability to lift, carry, move and/or position objects infrequently weighing up to 20 pounds.
Local Code:
0430
EEO5:
51
Approval Date:
Mon Jun 21 1993 23:00:00 GMT-0500 (Central Daylight Time)
Date Last Revised:
12/31/1899
The School Board of Polk County, Florida, prohibits any and all forms of discrimination and harassment based on race, color, sex, religion, national origin, marital status, age, homelessness, or disability or other basis prohibited by law in any of its programs, services, activities or employment.
