Accounting Specialist I

Position Title:

Accounting Specialist I

FLSA Status:

Non-Exempt

Salary Grade, if non-union:

Pay Grade, if union:

PG07

Non-Union or Specific Collective Bargaining Agreement:

Educational Support Personnel Union

Our Mission:

The mission of Polk County Public Schools is to provide a high quality education for all students.

To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill and ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The duties are intended to describe the nature and level of work being performed by the employee assigned to the position. This job description is not meant to be construed as an exhaustive list of all responsibilities, duties, and skills required of this position. Other duties may be assigned which are not listed. Additionally, when duties and responsibilities of this job change, this job description will be reviewed and updated, subject to changes and business necessity.

Custom Job Purpose:

This position exists to perform responsible advanced and specialized work maintaining the budgetary accounting records in the enterprise resource planning (ERP) program by processing source documents.

Essential Functions of this Job

Posts purchase orders, vouchers, journal entries, deposits, budgets and miscellaneous documents, using the enterprise resource planning (ERP) program. Prepares computer input. Maintains adequate stock of supplies. Analyzes records and reports. Answers inquiries regarding various types of accounts. Instructs school and department personnel regarding the use of the accounts payable system as it applies to them. Processes weekly deposit reports from cafeterias. Prepares expenditure reports for federally funded programs. Compiles carryover data for budget preparation.

Non-Essential Functions of this Job

Performs other duties as assigned.

Knowledge, Skills and Abilities:

Knowledge of bookkeeping and accounting principles, practices and methods with the ability to apply such knowledge to work situations. Knowledge of office procedures and methods. Skill in Microsoft Office products, Enterprise Resource Planning (ERP) programs, and other standard office machines. Ability to maintain close attention to detail. Ability to perform arithmetical computations quickly and accurately. Bilingual/biliterate preferred.

Education, Experience and/or Certification/License Requirements

Graduation from high school or completion of GED; additional training in business courses is preferred. Considerable responsible experience in bookkeeping and accounting or an equivalent combination of training and experience.

Work Context:

Requires sitting and some standing, walking and moving about to coordinate work. Requires face-to-face discussions and contact with individuals and/or teams. Requires the use of alternative communication systems, such as electronic mail, telephones and computers. Requires coordination of work tasks to establish priorities, set goals and meet deadlines. Requires work with both internal and external contacts, and with the public.

Physical Environment:

Requires working indoors in environmentally controlled conditions. Requires sitting for the majority of the day, and the ability to lift, carry, move and/or position objects infrequently weighing up to 20 pounds.

Local Code:

0379

EEO5:

51

Approval Date:

Mon Jun 21 1993 23:00:00 GMT-0500 (Central Daylight Time)

Date Last Revised:

9/11/2022

The School Board of Polk County, Florida, prohibits any and all forms of discrimination and harassment based on race, color, sex, religion, national origin, marital status, age, homelessness, or disability or other basis prohibited by law in any of its programs, services, activities or employment.