Secretary II - Solid Waste

Secretary II

(Solid Waste)

Pay Range: $18.78 - $27.22/hr. ; $39,062.40 - $56,617.60 annually

** Internal candidates should apply via Polk One- Me Section **

Location: Polk County Landfill (10 Environmental Loop, Winter Haven, FL 33830)

Employee Benefits

• Direct Deposit, Bi-Weekly Pay Checks
• Medical, Dental, Vision
• Life Insurance
• FRS Retirement
• 10 Paid Holidays
• Paid Time Off
• Tuition Reimbursement
• Education Incentives
• Deferred Compensation Plan
• Wellness Incentives
• Employee Assistance Program (EAP)
• Free Employee Gym
Free Employee Health Clinic

Must be able to perform the essential functions of the position, with or without reasonable accommodation. Essential functions and job-related requirements, including physical and cognitive demands, are described below. This job description outlines the general scope of duties and responsibilities and is not intended to be an exhaustive list of all tasks that may be assigned.

MAJOR FUNCTION

Provides comprehensive administrative and clerical support to the Office Manager and assigned office staff. This position ensures the efficient operation of the division by coordinating administrative processes, preparing official documentation, maintaining records, and facilitating communication with internal staff and the public.

ILLUSTRATIVE DUTIES

Administrative Support

• Assists the Office Manager and supervisory staff with secretarial and clerical work in alignment with established procedures, practices, and policies.

• Acts as personal assistant to the Office Manager, handling administrative tasks, following up on projects, and ensuring timely completion of assigned actions.

• Drafts, prepares, proofreads, and processes correspondence, forms, reports, records, and related office materials using word processing and other office software.

• Maintains and schedules appointment calendars, advising staff of meetings and commitments.

• Prepares agendas and supporting materials for meetings, conferences, and other division needs.

• Takes and transcribes meeting minutes or dictation as required.

• Handles routine mail distribution and may serve as office receptionist.
  

Records and Fiscal Processing

• Posts data, fiscal information, and other records by written notation or electronic entry into database systems.
• Reviews fiscal statements, reports, and purchase orders to ensure accuracy of calculations and extensions.
• Maintains organized filing systems and recordkeeping in compliance with established standards.

Communication and Public Interaction

• Responds to inquiries from employees, officials, and the public in person or by telephone, providing accurate information in accordance with established procedures.
• Coordinates travel arrangements, secures necessary reservations, and finalizes itineraries for staff.

Other Duties

• May oversee the work of assigned support staff.
• Performs related duties as required.

KNOWLEDGE, ABILITIES AND SKILLS

Knowledge of:

• Business English, punctuation, spelling, and arithmetic.

• General office practices, procedures, and recordkeeping methods.

Skills in:

• Using personal computers, related software, and standard office equipment.

• Providing basic care and maintenance of office machines and equipment.

Ability to:

• Work independently while adhering to prescribed routines and practices.

• Learn assigned secretarial and clerical tasks specific to the office.

• Prepare and draft routine documents, business letters, memoranda, and program materials.

• Perform mathematical computations and tabulations accurately and efficiently.

• Interact courteously and effectively with employees, officials, and the public.

• Take and transcribe dictation when required.

MINIMUM QUALIFICATIONS

• Graduate of an accredited high school or possess an acceptable equivalency diploma, with a minimum of three (3) years of secretarial, office, or clerical work experience.
• Proficiency in utilizing all features of word processing software, personal computers, and other required software used by the assigned work unit.
• Must possess and maintain a valid Florida’s Driver’s License.

• A comparable combination of related training and experience may be substituted for the minimum qualifications.
  

SPECIAL REQUIREMENTS

• This full-time position is based in Polk County, Florida. Flexibility may be required to support emergencies outside of regular business hours.

All Polk County BoCC employees will be required to work before, during, or after an emergency. During an emergency, employees may temporarily be assigned to work and perform duties outside the normal scope of their position, location and work schedule to fit the needs of the county and its residents.