Secretary II - Procurement

SECRETARY II

PROCUREMENT

Pay Range: $18.41 - $26.69 hourly ($38,292.80 - $55,515.20/annually) paygrade 9

Shift: Monday - Friday, 8:00 AM - 5:00 PM (40 Hours/Week)

Location: 330 West Church Street, Bartow FL 33830

Employee Benefits

• Direct Deposit, Bi-Weekly Pay Checks
• Medical, Dental, Vision
• Life Insurance
• FRS Retirement
• 10 Paid Holidays
• Paid Time Off
• Tuition Reimbursement
• Education Incentives
• Deferred Compensation Plan
• Wellness Incentives
• Employee Assistance Program (EAP)
• Free Employee Gym
• Free Employee Health Clinic

**Internal Candidates should apply via Polk One - Me Section**

Must possess the physical, developmental and mental ability to perform job tasks, responsibilities and duties of the job illustrated below:

MAJOR FUNCTION

Provides responsible secretarial and administrative support to the Procurement Division by performing clerical, recordkeeping, communication and administrative tasks in accordance with established procedures, practices, and policies. Assists the division director and staff in daily operations requiring independent judgment and knowledge of office functions.

ILLUSTRATIVE DUTIES

• Assist the division director, supervisory staff and office personnel by performing secretarial and office tasks using computers and general office equipment.

• Serve as a personal assistant to the division director, assisting with administrative duties, coordinating meetings, processing project information and performing required follow-up activities.

• Draft, prepare, proofread, type, process and research forms, memoranda, letters, reports, summaries and other documents using required software.

• Assemble division agendas and related materials for meetings, conferences and administrative needs.

• Enter and post data, fiscal information and other required entries into databases and tracking systems.

• Review statements, reports, fiscal documents and purchase orders to verify accuracy of calculations.

• Communicate with employees, officials and the public by phone or in person, providing guidance within established procedures.

• Perform receptionist duties as needed.

• Handle routine mail processing.

• Maintain and schedule appointment calendars; notify staff of meetings and commitments.

• Transcribe dictation and/or meeting minutes as required.

• Coordinate travel arrangements including reservations, tickets and itinerary preparation.

• Track and monitor all insurance certificates in related databases.

• Perform other related duties as assigned.

KNOWLEDGE, ABILITIES AND SKILLS

• Knowledge of Microsoft Word, Excel and PowerPoint.

• Knowledge of business terms and meanings, punctuation, spelling and arithmetic.

• Knowledge of general office practices, procedures and recordkeeping methods.

• Ability to work independently and follow established office routines.

• Ability to learn assigned secretarial and clerical duties.

• Ability to prepare and draft routine documents and compose business correspondence.

• Ability to perform mathematical computations accurately and efficiently.

• Ability to interact courteously and effectively with employees, officials and the public.

• Ability to use computers, required software and general office equipment.

• Ability to operate, maintain and care for office machines.

• Typing skill meeting required speed and accuracy standards.

MINIMUM QUALIFICATIONS

• Graduate of an accredited high school or possession of an acceptable equivalency diploma.

• Minimum of three (3) years of secretarial, office or clerical work experience.

• Ability to utilize required software and office equipment proficiently.

• A valid driver’s license is required; a Florida driver’s license must be obtained upon employment. The employee must maintain a clean driving record to operate an assigned county vehicle.

• A comparable amount of training and experience may be substituted for the minimum qualifications.

SPECIAL REQUIREMENTS

All employees will be required to work before, during, or after an emergency. During an emergency, employees may temporarily be assigned to work and perform duties outside the normal scope of their position, location and work schedule to fit the needs of the county and its residents.