What are the responsibilities and job description for the Administrative Assistant position at Pole Buildings Unlimited Inc?
Company Description Pole Buildings Unlimited Inc is a construction-focused company based in Camden Wyoming, Delaware, serving customers in Dover and the surrounding region. The organization specializes in pole building projects and related services, supporting residential, agricultural, and commercial needs. Team members work closely with clients, vendors, and partners to deliver reliable structures and responsive customer service. The company values dependable support staff to keep operations organized, schedules on track, and communication clear.
Role Description This is a full-time, on-site Administrative Assistant role located in Dover, DE. The Administrative Assistant supports daily office operations by answering and directing phone calls, greeting visitors, and managing incoming and outgoing correspondence. Responsibilities include scheduling appointments, maintaining calendars, organizing files, preparing basic documents and reports, and assisting with data entry. The role also involves supporting leadership with executive administrative tasks, coordinating meetings, and ensuring office supplies and records are up to date. The Administrative Assistant collaborates with team members and provides professional, timely service to internal and external stakeholders.
Qualifications
- Strong Administrative Assistance and Clerical Skills to handle scheduling, filing, data entry, and general office coordination.
- Professional Phone Etiquette and Communication skills to manage calls, emails, and in-person interactions with clarity and respect.
- Experience or aptitude in Executive Administrative Assistance to support leadership with calendars, meeting preparation, and document organization.
- Ability to use common office software (e.g., email, spreadsheets, word processing) and learn new systems as needed.
- High attention to detail, strong organizational abilities, and reliability in meeting deadlines and following procedures.
- Comfort working on-site in a small-office environment and collaborating with construction and field teams.
- Previous experience in an administrative or office support role preferred; high school diploma or equivalent required, additional coursework or certification in office administration is a plus.