Assistant Business Office Director

This is a FT position acting as backup to the Business Office Director and will supervise the Concierges. Position also requires Admin and front desk support as well as detailed record keeping. Pointe Frontier has a great vacation and benefit packages.

Position Summary

The Assistant Business Office Director assists the business office director with the overall administrative, billing, record keeping, book keeping and payroll functions in accordance with all laws, regulations and Century Park standards. Reports to the Business Office Director.

Qualifications

Education/Licensure/Experience

• Must have high school diploma or equivalent
• Associates degree or equivalent preferred
• 2 years' experience in accounting or bookkeeping preferred
• Accounts Payable software experience preferred

Primary Job Responsibilities

Administrative and Planning

• Assists with planning, developing, organizing, implementing and evaluating business office goals, policies and procedures
• Accumulates and maintains accurate reports and statistics

Business Office Duties

• Performs variety of bookkeeping functions accurately and timely
• Maintains monthly spend down reports for Department Heads
• Scans and enters invoices into A/P system
• Provides requested reports and information timely to home office
• Maintains personnel files and other associate records confidentially
• Manages payroll function involving timecards, timesheets and related payroll records
• Works with ADP to submit quarterly payroll tax returns and federal and state withholding taxes
• Serves as community representative for benefits programs (i.e., medical, dental, short term disability and 401(k))
• Oversees necessary payroll accounting and tax returns for federal, state and/or local agencies
• Works cooperatively with vendors, suppliers, contractors, home office staff and community staff
• Assists Business Office Manager with human resource functions
• Provides accounting support and/or training to Department Heads
• Assists Marketing team with tours
• Enter relevant resident information in input into Electronic Health Record (EHR)

Sales / Marketing Support

• Regularly utilizes Front Desk Inquiry Connection Sheets for incoming inquiry calls for prospective residents
• Gathers information accurately
• Communicates with sales team and back up sales team so inquiry calls are handled timely
• Assists with Electronic Health Record (EHR) input as requested

Additional Requirements

• Must demonstrate excellent customer service and hospitality (especially telephone skills)
• Must work efficiently and effectively with little to no supervision
• Must demonstrate effective written and verbal communication skills
• Must be organized with attention to detail
• Must prioritize appropriately and meet deadlines
• Must perform proficiently in all applicable competency areas
• Maintains professional working relationships with all associates, vendors, etc
• Maintains confidentiality of all proprietary and/or confidential information
• Must understand and follow company policies including harassment and compliance procedures
• Displays integrity and professionalism by adhering to Century Park's Code of Ethics and completes all required compliance training

Who We Are

At Century Park Associates, we are dedicated to creating an enriching lifestyle for our residents and a rewarding work environment for our valued associates. We take pride in providing an atmosphere where relationships of trust, leadership and personal ethics are not only valued, but expected of all our associates. Our "people come first" approach ensures that excellence, respect and outstanding service are apparent in all we do as an organization. We believe in caring for and loving our residents and strongly support their ability to continue growing, learning and contributing. Every day, team members at Century Park Associates choose to go beyond their job descriptions, exceeding expectations, on behalf of their residents. They have learned that those who go the extra mile receive rewards happiness of heart and peace of mind.