What are the responsibilities and job description for the Administrative Assistant/Receptionist position at Poggesi USA?
Title: Administrative Assistant Receptionist
Location: Miami Lakes, FL
Position Type: Full-Time, In-Person
Status: Non-Exempt Hourly
Position Summary
We are seeking a friendly, organized, and detail-oriented Administrative Assistant / Receptionist to join our team in our Miami Lakes office. This role serves as the first point of contact for visitors, customers, and employees while providing administrative support to multiple departments. The ideal candidate is professional and dependable.
Essential Duties and Responsibilities
- Greets and welcomes visitors, clients, and vendors in a professional and courteous manner.
- Answer and direct incoming phone calls promptly and professionally.
- Manage incoming and outgoing mail, packages, and deliveries.
- Maintain a clean, organized, and welcoming reception area
- Assist with preparation of service calls as needed.
- Order and maintain office supplies and kitchen inventory.
- Receives, scans and deposits checks
- Receives FedEx tracking numbers and sends info to operations
- Call customers to collect deposits or past due invoices.
- Coordinate travel arrangements, lunch and learns, meeting logistics, and company events when requested.
- Handle confidential information with discretion and professionalism.
- Prepares and submits expense reports
- Serves as a Customer Service back-up when needed
- Perform other administrative duties as assigned.
Qualifications
- High school diploma or equivalent required.
- 2 years of administrative or receptionist experience.
- Excellent verbal and written communication skills.
- Strong customer service and interpersonal skills.
- Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint).
- Strong organizational skills with the ability to prioritize multiple tasks.
- High attention to detail and accuracy.
- Professional appearance and positive attitude.
- Ability to work independently and as part of a team.
- Bilingual (English/Spanish) preferred.
Physical Requirements
- Ability to sit, stand, and walk throughout the workday.
- Occasionally lift or move office supplies up to 20 pounds.
Additional Information
This job description is intended to describe the general nature and level of work being performed. Additional duties and responsibilities may be assigned based on business needs.
Benefits
- Health, dental, and vision insurance
- Paid Time Off (PTO)
- Paid holidays
- 401K Match
Why Join Our Team?
We are looking for someone who enjoys creating a welcoming environment, takes pride in staying organized, and enjoys supporting a collaborative team. If you're dependable, proactive, and passionate about delivering exceptional customer service, we'd love to hear from you.
Job Type: Full-time
Pay: $18.00 - $22.00 per hour
Language:
- English and Spanish (Required)
Work Location: In person
Salary : $18 - $22