Royalty Coordinator

Company Overview: Headquartered in El Segundo, Podium is North America’s fastest growing digital publisher, driven by its mission is to change the lives of trendsetting storytellers by discovering, developing, and amplifying their work.

Why Work at Podium: We offer a world-class, competitive benefits package that includes 100% employer-paid health benefits, paid parking, paid parental leave, flexible PTO, paid holidays, a free Class Pass membership, a paid Audible subscription, and a flexible hybrid work environment.

Job Overview: We are seeking a Royalty Coordinator to join our growing and fun finance team in Los Angeles! This role will be reporting to the Royalty Manager and will contribute to the day-to-day operations of the full-cycle royalties management process. This includes playing a critical role in reviewing author agreement terms, managing and maintaining the royalty and payment systems, processing author royalty payments, and delivering accurate and timely royalty statements.

Responsibilities

• Calculate and issue monthly royalty payments and statements to 2,500 authors and agencies on over 11,000 titles.
• Obtain, prepare, and reconcile distributor sales files for ingestion.
• Assist with monthly royalty validations and corrections.
• Manage royalty advance payments on a weekly basis.
• Manage and maintain the royalty system (BiblioLive), payment system (BILL), and the related flow of data through to the accounting system (QuickBooks)
• Review author contracts to ensure proper royalty terms are met.
• Collect and update appropriate tax information for payments.
• Assist with inquiries from authors, agents, and internal teams.
• Organize new foreign subrights deals in royalty system and track payments.
• Assist with month-end close and yearly audit, including gathering royalty data information and account reconciliations.
• Ad hoc projects as needed.

Physical Requirements

• Primarily office-based work setting.
• Must be able to work onsite Tuesday, Wednesday and Thursdays from our office in El Segundo.
• General work hours are from 9:00 AM to 5:30 PM, with the ability to work outside of normal hours for monthly close and time-sensitive projects.
• Prolonged periods sitting at a desk and working on a computer.
• Ability to walk, stand, and move around the office as needed.

Qualifications:

• 2 years of related work experience with royalties, participations, distributions, and/or contract management, preferably in the audiobook or publishing industry.
• Bachelor’s degree from an accredited, recognized institution.
• Experience with working BiblioLive or similar royalty management systems.
• Extremely detailed oriented, ensuring royalty calculations are accurate and paid timely.
• Strong data management and analytical skills to identify issues and problem-solve effectively.
• Growth mindset; ability to contribute to assessing and improving core processes as the volume and complexity grows.
• Ability to create, maintain, and build professional relationships and rapport.
• Can communicate and present data in a clear manner.
• Flexible and collaborative; able to work optimally in a team environment.
• Working knowledge of QuickBooks and BILL.com or similar GL and payment systems.
• Proficient in using Microsoft Excel to create reports with large data sets.
• A collaborative mindset with a strong sense of ownership and accountability.