What are the responsibilities and job description for the Executive Assistant position at pmtbox?
We’re making payments the most powerful tool in commerce — come build with us.
pmtbox is building payments that actually work for the businesses that depend on them. After years of building and scaling payments companies — and with decades of fraud, risk, and merchant-ops experience on our founding team — we’re creating a platform centered on one simple idea: merchants deserve clarity, control, and outcomes that drive their growth.
We’re a merchant-first company. That means we prioritize transparency, unlock the data others obscure, and build tools that give merchants a real edge. We move fast, sweat the details, and build with intent — always focused on making payments the most powerful tool in commerce.
We’re growing quickly and looking for people who think like founders, act with ownership, and want to build something that lasts.
What You’ll Do
You’re The Kind Of Person Who
pmtbox is building payments that actually work for the businesses that depend on them. After years of building and scaling payments companies — and with decades of fraud, risk, and merchant-ops experience on our founding team — we’re creating a platform centered on one simple idea: merchants deserve clarity, control, and outcomes that drive their growth.
We’re a merchant-first company. That means we prioritize transparency, unlock the data others obscure, and build tools that give merchants a real edge. We move fast, sweat the details, and build with intent — always focused on making payments the most powerful tool in commerce.
We’re growing quickly and looking for people who think like founders, act with ownership, and want to build something that lasts.
What You’ll Do
- Manage and optimize our CEO’s calendar, schedule, and day-to-day flow
- Wear an officer manager’s hat and be handle all related details big and small
- Partner with leadership to drive culture initiatives and help reinforce company values across the team
- Manage projects and internal workstreams with precision and urgency
- Keep communication loops tight and ensure the right things are moving at the right time
- Handle occasional light personal tasks that support the CEO’s and founders’ productivity
- Anticipate needs, remove friction, and create structure that helps the business run smoothly
You’re The Kind Of Person Who
- Integrates into the CEO’s rhythm seamlessly
- Manages complexity with calm, speed, and clarity
- Treats every thread like it matters and closes loops without being asked
- Holds exceptionally high standards of professionalism, confidentiality, and judgment
- Helps shape and uphold a high-ownership culture across the company
- Operates with founder-level ownership and takes pride in helping a growing company run well
- Communicates crisply, solves problems before they appear, and keeps things moving
- 3–7 years supporting senior executives in fast-paced environments
- Demonstrated excellence in scheduling, coordination, and project management
- Strong writing, communication, and organizational skills
- Speed, accuracy, and attention to detail
- High perception, strong judgment, and the ability to read between the lines
- Ability to handle sensitive information with total discretion
- A proactive, ownership-driven approach — you see what needs to be done and do it
- A calm, steady presence in a high-expectation environment
- This role is fully in-office at our Orem, Utah headquarters.
- We value focus, clarity, and collaboration — and our in-office rhythm supports that.
- Core Hours: Standard business hours with occasional flexibility based on CEO and founder schedules.
- Compensation in line with experience
- Enterprise-level medical, dental, and vision coverage
- Safe harbor 401(k) with 100% match up to 6%
- In-office snacks and drinks
- Weekly Friday team lunch with leadership and the rest of the company
- High-trust, high-ownership environment