Administrative Assistant

Overview

We are seeking a detail-oriented and organized Administrative Assistant to join our team. The ideal candidate will play a crucial role in supporting daily office operations and ensuring efficient workflow. This position requires strong communication skills, proficiency in various office tasks, and the ability to manage time effectively. If you are proactive and enjoy working in a dynamic environment, we encourage you to apply.

Responsibilities

• Open all mail and file accordingly.
• Code expenses for Accounts Payable.
• Convert supplier purchase orders to receipts in Sage Intacct when packing lists are received.
• Deposit checks.
• Create and file Certificates of Conformance.
• Create and file Order Information Sheets.
• Send Accounts Receivable aging reports to customers.
• Print and arrange paperwork such as new hire packets, employee handbooks/addendums, labels for production floor, etc.
• Collect inventory change records and relieve our in-house inventory.
• Assist in invoicing customers, creating packing slips from open orders, and arranging freight.
• Assist Office Manager in addressing customer concerns and requests.
• Responsible for last four shots project:

o Create digital files of written process specifications from supervisors.

o Collect weights for finished goods to build Bill of Materials in MISys.

o Maintain last four shots room

• Assist with proofreading documents to ensure accuracy and professionalism.
• Manage front desk operations, including greeting visitors and answering phone calls.
• Maintain organized office files and records for easy access and retrieval.
• Utilize Sage Intacct for basic accounting tasks.
• Support team members with various administrative tasks to enhance productivity.
• Perform additional clerical duties as assigned to support the overall function of the office.

Qualifications

• Strong time management skills with the ability to prioritize tasks effectively. Good communicator, eager to learn, organized, proactive, initiative to complete tasks with minimal oversight, maintains confidentiality, positive demeanor.
• Proficiency in Microsoft Office Suite (Word, Excel).
• Familiarity with Sage Intacct is a plus but not required.
• Excellent proofreading skills with attention to detail.
• Ability to work independently as well as part of a team.
• High school diploma or equivalent; additional qualifications as an administrative assistant or relevant certification are advantageous.

Join our team and contribute to creating an efficient and welcoming office environment!

Job Type: Full-time

Pay: $20.00 - $23.00 per hour

Schedule:

• Monday to Friday

Work Location: In person