Production and Purchasing Coordinator

POSITION SUMMARY

Coordinate with team members and suppliers to develop, produce and ship custom designed merchandise in a timely manner. Key tasks include writing purchase orders, obtaining pre-production samples, maintaining detailed spreadsheets, and ensuring accurate and timely shipping and customer billing.

POSITION RESPONSIBILITIES

Work with overseas and stateside suppliers to place orders for custom merchandise

• Submit product specifications to approved suppliers to obtain bids
• Provide clear and concise specifications, instructions and descriptions
• Evaluate bids and make counter offers when necessary to secure favorable cost
• Recommend preferred supplier to management with details to support your recommendation
• Negotiate production lead-time to ensure on-time delivery to the customer
• Delivery deadlines are clearly established and communicated to the customer and supplier

Collaborate with other department to establish customer, vendor and item records

• Provide Bookkeeping and Purchasing/Receiving/Inventory departments with essential customer or vendor information to establish new Business Partner records
• Provide IT/Records Management department with standardized information to establish new or modify existing items, websites, layaways and vendors

Write Purchase Orders

• Create purchase orders for bulk production and sampling, ensuring they are prepared accurately and submitted for approval

Obtain Pre-Production samples

• Compare design specifications to pre-production sample
• Confirm materials, weight, dimensions, functionality and quality
• Communicate authorization to suppliers to start production

Create and maintain detailed spreadsheets

• Spreadsheets are used throughout the production process and are the tool to create customer sales orders. They are the backbone of the production process and must be:
• Accurate, organized and consistent with SAP to allow efficient transfer of data
• Up to date and in sync with open documentation (sales order, purchase order, delivery ticket and AR invoice)

Shipping

• Follow up with suppliers to confirm shipping destination and ensure ship dates are adhered to

Customer Billing

• Prepared accurately and delivered timely
• Consistent with established payment terms and include customer’s required tax obligations
• Include added costs required for production of merchandise or services provided to the customer
• Discrepancies are resolved promptly

QUALIFICATIONS

Education: Bachelor’s degree in related field (Fashion Merchandising, Business, Supply Chain Management, Finance)

Experience: 2 years of experience in related fields

Skills and Capabilities:

• Proficient computer skills required in Microsoft Office, specifically excel
• Proficient in use of Gmail
• Strong negotiating skills
• Strong verbal and written communication
• Multi-tasking
• Problem solving skills
• Detailed note taking
• Results driven
• Ability to work within a team

Job Type: Full-time

Pay: $45,000.00 - $55,000.00 per year

Benefits:

• Employee discount
• Health insurance
• Paid time off

Ability to commute/relocate:

• New Orleans, LA 70119: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• Negotiating Experience

Experience:

• Purchasing: 2 years (Required)
• Business: 3 years (Required)

Work Location: In person

Salary : $45,000 - $55,000