What are the responsibilities and job description for the Administrative Manager / Board Clerk (Public Agency) position at Plumas Eureka Community Services District?
Compensation
Administrative Manager I:
- Hourly: $24.00 – $29.17
- Annual: $49,912 – $60,669
Administrative Manager II:
- Hourly: $33.59 – $40.82
- Annual: $69,858 – $84,913
Position Overview
The Plumas Eureka Community Services District (PECSD) is seeking a highly capable Administrative Manager/Clerk to the Board to oversee daily office operations, support District governance, and manage financial and administrative functions.
This role serves as the central administrative hub of the District and requires a high level of independence, discretion, and accountability.
Key Responsibilities
Board & Governance Support
- Serve as Clerk to the Board of Directors
- Prepare Board agendas, packets, and official minutes
- Ensure compliance with public meeting laws (Brown Act)
- Maintain official records of Board actions
Administrative Operations
- Manage day-to-day District office operations
- Serve as administrative support to the General Manager and Fire Chief
- Draft correspondence, reports, and communications
- Respond to public, customer, and agency inquiries
Financial & Accounting Functions
- Perform bookkeeping and financial recordkeeping
- Manage utility billing and customer accounts
- Conduct bank reconciliations and maintain general ledger
- Assist with budgeting, financial reporting, and audits
- Monitor cash flow and support financial planning
Records & Public Transparency
- Maintain official District files and records
- Manage and update District website content to ensure compliance and accessibility
- Provide public access to agendas, minutes, and reports
Minimum Qualifications
- High school diploma or GED
- Valid California driver’s license
- Minimum two (2) years of progressively responsible administrative experience
- Minimum two (2) years of accounting or fiscal recordkeeping experience
- Strong computer skills including spreadsheets, word processing, and accounting software
Preferred Qualifications
- Associate’s or Bachelor’s degree in accounting, business administration, or related field
- Experience in governmental or public agency accounting
- Knowledge of generally accepted accounting principles (GAAP)
- Experience with Board Clerk duties and public meeting compliance
Position Level
This position may be filled at either:
- Administrative Manager I (entry level)
- Administrative Manager II (advanced level with governmental accounting experience)
Important Note
This is a high-responsibility role within a small public agency and requires the ability to operate independently and manage multiple critical functions.
Transition Support
The District anticipates a transition period during which limited remote support may be available to assist with onboarding and training.
How to Apply
Submit a resume and cover letter outlining relevant experience.
Pay: $24.00 - $40.82 per hour
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Retirement plan
- Vision insurance
Application Question(s):
*
1) Board Clerk / Public Meetings - Do you have experience preparing agendas, attending meetings, and taking official minutes for a board or similar governing body? (Yes/Some/No)
2) Accounting / Financial Experience - How many years of experience do you have with bookkeeping, accounting, or financial records? (3 / 1–2 / <1 / None)
3) Software Proficiency - What accounting and office software are you proficient in (e.g., QuickBooks, Excel)? Briefly describe.
4) Independent Work / Responsibility - Describe a role where you worked independently managing multiple responsibilities.
5) Public Sector / Compliance Awareness - Do you have experience in a public agency or with compliance (e.g., public records, meeting laws, audits)? Briefly describe.
Work Location: In person
Salary : $24 - $29