What are the responsibilities and job description for the Executive Assistant to the CEO and CRO position at Plug and Play Tech Center?
Overview
The Executive Assistant will support both the CEO and CRO, acting as a key partner in managing their day-to-day priorities, communications, and coordination across the organization. This role requires exceptional organizational skills, sound judgment, and the ability to operate in a fast-paced, high-pressure environment with significant exposure to senior stakeholders and business-critical activities.
Key Responsibilities
- Manage complex and often conflicting calendars for both executives, ensuring optimal prioritization aligned with business needs
- Coordinate domestic and international travel, including frequent last-minute changes and contingency planning
- Manage and draft high-volume, high-stakes communications on behalf of the CEO and CRO
- Act as a central point of coordination between leadership, internal teams, and external stakeholders
- Support coordination of commercial activities, including client interactions, follow-ups, and internal alignment related to deals and partnerships
- Prepare reports, presentations, and briefings to support executive decision-making
- Ensure effective information flow across teams and leadership
- Organize key meetings, offsites, and internal events
- Handle confidential and sensitive information with the highest level of discretion
- Support strategic projects and initiatives as required
Who We Are Looking For
- Strong organizational and prioritization skills with exceptional attention to detail
- Excellent written and verbal communication skills in English
- Highly proactive, with the ability to anticipate needs and operate with minimal direction
- Strong interpersonal skills and ability to work effectively with senior stakeholders
- Structured, analytical, and solution-oriented mindset
- High level of reliability, discretion, and trustworthiness
- Ability to thrive in a fast-paced, high-pressure environment
- Advanced proficiency in MS Office (Word, Excel, PowerPoint/Keynote)
- Previous experience supporting senior executives (ideally more than one) is highly preferred
- Degree in Business Administration, Administrative Sciences, or similar is a plus
What This Role Demands
The role requires a high degree of resilience, the ability to operate effectively with minimal direction, and strong experience managing high-volume communications and coordination. It also demands a high level of flexibility, including availability to handle urgent, last-minute travel changes outside of standard business hours.