What are the responsibilities and job description for the Billing Compliance Specialist, 3E position at Plona Partners?
AmLaw200
Position: Billing Compliance Specialist, 3E
Compensation: $80,000 - $100,000
Location: Midtown NY Hybrid
Role Overview
Reporting to the Senior Manager of Revenue Control, this role owns the setup, maintenance, and integrity of 3E master files, ensuring all client, matter, timekeeper, rate, and e-billing configurations align with Outside Counsel Guidelines and engagement terms.
You will be the go-to resource for billing departments and business services professionals, trusted to troubleshoot issues, implement complex rate structures, and support firmwide e-Billing operations.
Key Responsibilities
3E Master File Ownership
- Set up, review, and maintain client, matter, timekeeper, and rate data in 3E with a focus on accuracy and compliance.
- Serve as a subject-matter expert for 3E master file troubleshooting, partnering with billing teams and 3E users firmwide.
- Ensure data integrity across all master file components impacting billing and revenue.
Client Compliance & Rate Management
- Review Outside Counsel Guidelines and engagement terms to ensure all billing requirements are correctly implemented in 3E.
- Configure and maintain complex rate arrangements, ensuring client-matter compliance prior to billing.
- Support and manage timekeeper rate submissions, including updates within the firm’s internal tracking system (MeBa).
e-Billing & Vendor Coordination
- Act as a primary liaison with e-Billing vendors to onboard new clients and resolve LEDES and submission issues.
- Support the firm’s e-Billing function by addressing matter, rate, and timekeeper compliance issues before they impact invoicing.
Cross-Functional Collaboration
- Partner with Accounting, Billing, and administrative teams during new matter intake, ensuring seamless setup and compliance.
- Communicate directly with Partners, Associates, and business services professionals to resolve issues efficiently.
- Assist the Client Compliance Manager with ad hoc projects and process improvements.
Training & Knowledge Sharing
- Train and support new and existing staff on 3E master file best practices and compliance standards.
Qualifications & Experience
Required
- Hands-on experience with Elite 3E (law firm environment required).
- Strong understanding of client/matter setup, rate structures, and e-Billing compliance.
- Proven ability to manage multiple priorities in a fast-paced, high-standards law firm environment.
Preferred
- BA/BS in Accounting, Information Systems, or a related field.
- Experience supporting AmLaw or large international law firms.
- Familiarity with LEDES formats, e-Billing platforms, and Outside Counsel Guidelines.
Salary : $80,000 - $100,000