What are the responsibilities and job description for the Accounts Payable Manager position at Pleasants Companies?
GENERAL SUMMARY
The Accounts Payable (A/P) Manager provides managerial support to the Accounts Payable Department. The A/P Manager has overall responsibility for the duties required to process, analyze, and reconcile accounts payable records. Additional duties include interaction with outside vendors and internal employees, coding and posting of invoices, reviewing and verifying invoices to ensure they comply with purchase orders and contracts. Also supports the general accounting department as needed.
Reports to: Vice President of Finance
DUTIES AND RESPONSIBILITIES
- Manages AP. Includes, Customer Vendor Relations, and overseeing all check disbursements.
- Develops, implements and maintains systems, procedures and policies, including accounts payable functions to ensure adherence to company guidelines.
- Provides accounting assistance to project managers and operations staff; responds to A/P questions/concerns to meet business needs.
- Manages, trains and evaluates AP staff of (6) to enhance their performance, development, and work product. Addresses performance issues and makes recommendations for personnel actions.
- Coordinates and performs all aspects of the accounts payable cycle
- Manages AP Aging reports with notes. Follows up on unapproved pending invoices. Tracks the timely payment of invoices, including invoices put on hold by invoice approvers
- Perform vendor statement reconciliations, resolve outstanding issues, and communicate with vendors regarding payment discrepancies and account status.
- Input specialty invoices into the accounts payable system on a timely basis in order to provide payments within vendor terms and take advantage of any discounts.
- Process quarterly tax payments, prepare and file required tax returns, and ensure timely payment by processing and issuing checks in accordance with filing deadlines.
- Manage the Positive Pay process, including submitting issue files, resolving exceptions, and recording payment amounts accurately in the check register.
- Monitor check register account balances daily and coordinate funding requirements to ensure sufficient cash is available for scheduled payments.
- Prepare 2nd Tier Lien Waiver reports, coordinate with vendors regarding lien waiver requirements, and ensure timely receipt of completed documentation to support payment processing.
- Process and complete credit applications for new vendors.
REQUIRED COMPETENCIES
The following qualities and attributes successfully characterize a professional Accounts Payable Manager:
- Associates or Bachelor's degree or equivalent combination of education and experience.
- Five or more years of accounting experience.
- One or more years of leadership experience included.
- Strong understanding of internal controls and cash management practices.
- Excellent oral and written communication skills.
- Ability to thrive in a fast-paced collaborative environment.
- Demonstrated proficiency and advanced skills with Excel and MS Office Suite.
- Extensive experience with a variety of operational and accounting software
- Excellent analytical skills, attention to detail and understanding of financial and numeric data.
-Ability to handle multiple assignments simultaneously to meet competing deadlines.
- Prior experience with Timberline/Sage and Timberscan a plus.
- Seeks information; gets to the bottom of things.
- Enjoys helping others; is cooperative.
- Dependable; has a strong work ethic.
PHYSICAL AND WORK DEMANDS
The physical and work demands listed below are representative of the demands required to perform the primary duties and responsibilities of the job successfully. Reasonable accommodations may be provided to enable the Accounts Payable (A/P) Manager to perform the primary duties and responsibilities.
- Walking about the office
- Bending, stretching, lifting, reaching and stepping up
- Using physical and manual dexterity
- Using computers to look up and enter data
- Using office equipment consistent with industry standards
- Background noise from office equipment and conversations
CULTURE
- Conducts all business in accordance with the Core Values and The Pleasants Way.
- Welcomes new ideas and is open to change when necessary Sitting, bending and reaching below and above shoulder level.
- Treats all employees within the Pleasants Organization and its customers with dignity and respect
- Teamwork, cooperation and collaboration are required within our Culture.
Application Question(s):
- Do you have one (1) or more years with Leadership experience?
Education:
- Bachelor's (Preferred)
Experience:
- Accounting: 5 years (Required)
Ability to Commute:
- Clarksburg, MD 20871 (Required)
Work Location: In person