What are the responsibilities and job description for the Personal/Executive Assistant position at PLAYTO LLC?
**Location:** Playto Childcare Services Main Office 545 Broadway Brooklyn NY
**Position Overview:**
Playto Childcare Services is seeking a highly motivated and organized Personal/Executive Assistant to join our dynamic team. This key role will support the daily operations of our main office and ensure the smooth execution of essential tasks. The ideal candidate will possess exceptional charisma, attention to detail, and a proactive attitude, making them a vital part of our leadership team.
**Key Responsibilities:**
- **Daily Operations:** Oversee and manage day-to-day office activities, ensuring everything runs efficiently and effectively.
- **Meeting Coordination:** Schedule and coordinate weekly meetings with Executive Directors, ensuring agendas are set and followed.
- **Action Tracking:** Take detailed notes during meetings and create actionable lists for Eli and the Executive Directors. Ensure all action items are completed promptly.
- **Communication Management:** Act as the primary point of contact for Eli, ensuring that all correspondence is addressed and followed up on in a timely manner.
- **Event Coordination:** Stay informed about upcoming open houses and community events. Ensure the right team members are present and prepared for these events.
- **Office Presence:** Be present in the office every day, especially when Eli is out, to manage any arising issues and maintain smooth operations.
- **Growth Opportunity:** This role has the potential for promotion to a higher position within the company as you demonstrate your abilities and contribute to our success.
**Qualifications:**
- Strong organizational skills with the ability to multitask and prioritize effectively.
- Excellent communication and interpersonal skills.
- Proven experience as an executive assistant, personal assistant, or in a similar role.
- Ability to work independently and take initiative.
- A proactive approach to problem-solving with strong decision-making skills.
- Flexibility to adapt to changing priorities and responsibilities.
- Familiarity with office management procedures and basic accounting principles is a plus.
**What We Offer:**
- A supportive and collaborative work environment.
- Opportunities for professional growth and advancement.
- Competitive salary and benefits package.
- The chance to be part of a company making a positive impact on children's lives.