Human Resources and Administrative Specialist

This Administrative and Human Resources role supports the operation of Play-Well's business office by handling a wide range of HR processes, compliance tasks, and administrative duties. The position works closely with HR and program management to keep systems accurate, communications timely, and the company in compliance with employment law. This is a hands-on, detail-oriented role in a collaborative, team-based environment where initiative and follow-through are highly valued.

This is a part-time hourly position working under the Human Resources and Office Manager with complementary duties. Part-time employees receive optional 401(k) and mileage reimbursements for travel on company business. This description may not cover all listed responsibilities, nor do the examples necessarily encompass tasks performed.

Duties and Responsibilities

Recruitment, Onboarding, & Off-boarding

• Posts job openings to external sites as needed.
• Manages onboarding and position change processes in Paycom.
• Completes termination checklists and coordinates off-boarding steps.

HR Compliance & Employment Law

• Monitors federal, state, and local employment law changes; proposes updates to pay policy and the Employee Handbook.
• Maintains EEO compliance data, UI claims, and employment verifications.

Benefits Administration

• Administers 401(k) tasks including required mailings and monthly reports.
• Tracks hours for SF HCSO reporting and submits quarterly payments to SF City Option.

Administrative Support

• Manages electronic filing and distribution of insurance documents and renewals.
• Creates name tags and handles miscellaneous office tasks which may include driving for quick errands to post office or Staples.
• Submits annual pay raises for approval following company policy.

• Varied work history and educational background; coursework and/or previous experience in human resources administration or office management is required.
• Proficiency with Apple computers is required. Strong working knowledge of Google Suite (Drive, Sheets, Docs, Forms, Gmail, Calendar) is essential to this role.
• Comfort navigating and learning HR and payroll systems such as Paycom; familiarity with SixFifty, Human Interest, Adobe Acrobat, Excel, or QuickBooks is a plus.
• Strong technology aptitude - able to learn new software, troubleshoot basic issues, and apply digital tools to organize and complete work efficiently.
• Highly organized, detail-oriented, and able to manage multiple ongoing tasks and deadlines simultaneously.
• Professional written and verbal communication skills; discretion with confidential information is essential.
• Self-motivated with the ability to follow through on projects with minimal supervision.
• Ability to work well in a small office team environment.
• Must be able to work Monday-Friday.
• Reliable transportation; ability to commute to the office in San Anselmo, CA.
• Must pass all background checks as a condition of employment.

Salary : $26 - $27