Executive Assistant to Business Owners

Overview:

We are seeking a highly organized and proactive Executive Assistant to provide dedicated support to two business owners. This remote position requires a self-starter with strong critical thinking skills, professionalism, and the ability to manage sensitive information with discretion. The Executive Assistant will play a vital role in helping the business owners stay organized, focused, and effective.

Key Responsibilities:

• Calendar Management: Coordinate and maintain schedules, meetings, and appointments for both owners
• Communication Support: Serve as a point of contact by managing emails, phone calls, and messages
• Travel Coordination: Arrange occasional travel, including bookings, itineraries, and accommodations
• Meeting Preparation: Organize agendas, take meeting notes, and track follow-ups
• Document Management: Prepare, proofread, and manage internal and external documents
• Project Support: Assist with various projects, research tasks, and communications
• Administrative Tasks: Manage files, monitor task deadlines, and support daily operations
• Professional Representation: Interact with clients, partners, and vendors with professionalism
• Confidentiality: Maintain strict confidentiality on all business matters

Qualifications

• Associate’s or Bachelor’s degree preferred
• At least 2 years of experience in an administrative or executive assistant role
• Strong written and verbal communication skills
• Excellent time management and organizational abilities
• Proficiency with Google Workspace or Microsoft Office Suite
• Ability to think critically, solve problems independently, and take initiative
• Must be reliable, trustworthy, and able to maintain confidentiality
• Willingness to travel occasionally for meetings or events

Additional Core Requirements:

• Exceptional communication skills with the ability to engage diverse groups and confidently navigate challenging interactions with professionalism and composure
• Hands-on ability to build, organize, or support projects from the ground up
• Highly adaptable, able to manage a range of responsibilities while communicating effectively with staff, inspectors, contractors, and vendors
• Comfortable and enjoys working in both indoor and outdoor settings
• Resourceful and proactive in supporting business growth, including outreach, community engagement, and identifying new opportunities

Bonus Skills (Not Required)

• Experience supporting entrepreneurs or small business owners
• Familiarity with project management or CRM tools

Benefits:

• Competitive hourly pay
• Flexible remote work environment
• Opportunity to grow alongside two driven business owners
• Supportive team culture focused on accountability and development

Job Types: Full-time, Contract

Ability to Commute:

• Saginaw, MI 48603 (Required)

Ability to Relocate:

• Saginaw, MI 48603: Relocate before starting work (Preferred)

Work Location: Hybrid remote in Saginaw, MI 48603

Pay: $15.00 - $20.00 per hour

Benefits:

• Flexible schedule
• Paid time off
• Professional development assistance

Work Location: Hybrid remote in Saginaw, MI 48603

Salary : $15 - $20