What are the responsibilities and job description for the Administrative Coordinator / Executive Assistant (Bilingual English/Spanish) position at Platinum Turnkey Solutions, LLC.?
About the Position
Platinum Premium Drywall Insulation is seeking a dependable, highly organized, and motivated Administrative Coordinator / Executive Assistant to join our growing team!
In this role, you will work closely with the CEO, Vice President, and field supervisors, helping coordinate daily office activities and ensuring business operations run smoothly.
The ideal candidate is a proactive, detail-oriented professional who enjoys working with people, managing multiple responsibilities, and contributing to a positive, team-oriented work environment.
Fluency in both English and Spanish is required.
Previous construction industry experience is not necessary. We are happy to train the right candidate on our company’s processes and procedures. However, applicants must already possess strong administrative skills, Microsoft Excel and Outlook proficiency, and hands-on QuickBooks experience.
Key Responsibilities
- Provide daily administrative and executive support to the CEO and Vice President.
- Prepare and send bids and estimates for new construction homes and remodeling projects in coordination with company leadership.
- Communicate regularly with the CEO regarding project details, estimates, customer requests, and daily priorities.
- Answer incoming calls and assist customers professionally and courteously.
- Respond promptly to emails from customers, builders, contractors, and business partners.
- Coordinate appointments, scheduling, and project visits with field supervisors.
- Prepare, process, and send customer invoices using QuickBooks.
- Follow up on estimates, approvals, outstanding invoices, and scheduling.
- Maintain accurate and organized electronic and paper records.
- Handle general office responsibilities, including scanning, printing, filing, and document management.
- Manage multiple tasks while maintaining accuracy, professionalism, and attention to detail.
- Assist company leadership with additional administrative and operational needs.
- Help ensure smooth daily office operations by maintaining an organized, professional, and welcoming workplace.
- Monitor office supplies and order materials as needed.
- Greet visitors and assist customers and guests in a friendly, professional manner.
- Receive incoming packages, mail, and deliveries, and ensure they are properly handled and distributed.
- Provide occasional personal assistance to the CEO and Vice President, including scheduling appointments, coordinating arrangements, and handling other personal administrative tasks as needed.
Required Qualifications
- Minimum 2 years of administrative or office experience.
- Minimum 1 year of hands-on QuickBooks experience.
- Fluency in English and Spanish.
- Good typing skills (40 WPM)
- Working knowledge of Microsoft Excel and Outlook.
- Proficiency in everyday office technology, including email, document management, scanning, and printing.
- Excellent verbal and written communication skills.
- Strong organizational skills and exceptional attention to detail.
- Professional, friendly, and customer-service-oriented attitude.
- Ability to multitask, prioritize, and adapt to changing daily responsibilities.
- Dependability, punctuality, accountability, and a strong work ethic.
- Positive attitude, initiative, and willingness to learn.
- Ability to maintain professionalism in a fast-paced environment.
Construction or drywall estimating experience is not required. Training will be provided on company-specific processes.
What We’re Looking For
We're seeking a dependable, committed individual who is looking for a stable, long-term position and the opportunity to grow in our company. We value commitment, loyalty, and work ethic, and hope to find someone who will become a valued member of our team for years to come.
The construction industry can be fast-paced, and priorities may change throughout the day. We are looking for someone who remains organized, takes initiative, solves problems, and approaches challenges with a positive, professional attitude.
If you are dependable, motivated, enjoy learning, and are looking for a long-term opportunity to grow with a successful company, we would love to hear from you!
Position Details
- Schedule: Monday through Friday
- Employment Type: Full-Time
- Location: 1250 Post & Paddock, Suite 400, Grand Prairie, Texas 75050
- Work Arrangement: On-site
- Experience: 2 years of administrative experience
- Languages: English and Spanish required
Pay: $22.00 - $26.00 per hour
Expected hours: 40.0 per week
Work Location: In person
Salary : $22 - $26