What are the responsibilities and job description for the Administrative Assistant position at Plateau Excavation, Inc.?
Job Summary
We are seeking a dynamic and highly organized Administrative Assistant to join our construction office team! Preferably bilingual (English and Spanish). Prior experience in construction office is preferred. In this vital role, you will be the backbone of our office operations, ensuring smooth day-to-day functions and providing exceptional support to staff and clients alike. Your energetic approach and attention to detail will help foster an efficient, welcoming environment. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a thriving organization. The ideal candidate will demonstrate strong office management capabilities, excellent communication skills, and proficiency with various productivity tools. Great multitasking in a fast- paced environment.
Responsibilities
- Manage office duties, including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette, and more.
- Handle calendar management and scheduling for multiple departments or executives using tools like Google Workspace or Microsoft Office.
- Perform data entry, filing, and document proofreading to ensure accuracy and organization of all records.
- Support lead admin with onboarding of new hires, keeping confidential information, and more.
- Assist with office management tasks such as ordering supplies, maintaining inventory, and coordinating maintenance requests.
- Provide professional support by addressing inquiries promptly and professionally, both in person and via email or phone
- Support field duties as needed, including appointments for fleet, etc.
Qualifications
- Proven office experience with strong organizational skills and the ability to multitask efficiently in a fast-paced environment.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications.
- Experience with data entry, filing systems, and clerical tasks demonstrating attention to detail.
- Excellent communication skills with a friendly demeanor; bilingual (English and Spanish) abilities are a plus.
- Prior experience in customer service roles or front desk positions preferred.
- Strong time management skills with the ability to prioritize tasks effectively for maximum productivity.
Join us as an Administrative Assistant to be a key contributor in creating an organized, efficient workspace where every day presents new opportunities to support our team’s success!
Pay: $21.00 - $23.00 per hour
Benefits:
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
Salary : $21 - $23