Skin Spa Studio Coordinator

At O’Daniel Studios, we curate a refined and elevated patient experience rooted in excellence, discretion, and warmth. As a leading destination for plastic surgery and advanced skin aesthetics, our commitment to personalized care is reflected in every detail — from our clinical artistry to the way we welcome guests at the front door.

We are seeking a polished, compassionate, and detail-oriented Skin Spa Studio Coordinator to serve as the central point of coordination across providers, front desk, marketing, and leadership. The focus is on execution, organization, and consistency to ensure a high-quality client experience while supporting overall business performance.

This position is designed to support the day-to-day operations of the Skin Spa Studio and help ensure everything runs smoothly and efficiently. While this is not a senior leadership role, it is a critical position that helps coordinate schedules, manage inventory, support promotions, and provide visibility into performance.

Key Responsibilities

• Coordinate daily spa operations and provider schedules to ensure efficiency and strong client flow
• Manage schedule gaps and assist with same-day fills and cancellation recovery
• Oversee inventory levels, ordering, and organization of supplies
• Partner with the Marketing Director to execute promotions and campaigns
• Support consistency in the client experience across the team
• Assist with general operational coordination and special projects as needed

You Are

• Experienced (2 years) in a front-facing role within a luxury medical, plastic surgery, dermatology, or aesthetics setting
• Confident managing daily schedules and basic performance metrics
• Proactive in identifying and implementing process improvements to enhance operational efficiency
• Naturally gracious and polished, with excellent communication skills
• Highly organized and detail-oriented
• Passionate about skin health, aesthetics, and patient education
• Proficient in modern scheduling
• Comfortable in a fast-paced, high-touch environment
• Committed to service, discretion, and consistent excellence
• A team player who exudes positivity, professionalism, and empathy

Position Details

• Schedule: Full-time, 8-hour shifts, ~39 hours per week
• Additional Pay: Commission opportunities available

Qualifications

• High school diploma or equivalent (required)
• Minimum 2 years front desk or concierge experience (required)
• 2 years of appointment scheduling experience (required)
• Prior experience in customer service and/or aesthetics (required)

If you have a passion for aesthetics, an eye for detail, and a heart for exceptional service, we would be honored to welcome you to the O’Daniel Studios team.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person