What are the responsibilities and job description for the Office Coordinator position at Plascon Inc?
Description
Summary: The Office Coordinator is responsible for the efficient operation of the office environment. This role involves a wide range of administrative and organizational tasks to ensure smooth daily operations.
Benefits: We have a great benefit package, including Paid Time Off, 10 paid holidays, a 401(k)-retirement plan with immediate vesting and 100% employer match for your first 3% of deferrals and 50% match for next 2%! In addition, Plascon offers medical, dental and vision benefits effective the 1st of the month after you start!
Requirements
Includes the following. Other duties may be assigned.
Office Management
o Oversees general office operations, including supplies, equipment, and facilities.
o Maintains office equipment. Organizes office equipment maintenance and repair requests.
o Manages relationships with service-based vendors, such as phone system, printing, shredding, water and vending services. Responsible for scheduling services/meetings, requesting support, managing internal communication, needs and projects.
o Orders, receives, and maintains office and kitchen supplies – including but not limited to first aid kits and medical supplies, toner and printer paper, kitchen supplies, and postage machine
Communication
o Handles inquiries – phone calls, voicemails, emails, e-faxes, and redirects as needed.
o Acts as the primary point of contact for visitors. Greet guests and follow visitor policies and procedures in accordance with BRC standards.
Administrative support
o Manages incoming and outgoing mail, packages, and deliveries. Collects incoming mail daily from post office – open, stamp, and distribute internally. Drops off outgoing mail daily.
o Run errands as needed.
o Handles office correspondence, including emails, bulletin boards, HR platform communication postings.
o Provides administrative assistance and support for sales and customer service, Human Resources, Finance, and Operations teams.
o Assists leadership team with day-to-day tasks.
o Assists with office budget management and expense tracking.
Workplace culture and event coordination
o Encourages workplace positivity.
o Leads Workplace Happiness and Morale (WHAM) team to plan, oversee and execute employee morale-building events. Create and manage annual budget for WHAM committee.
o Utilizes company HR software and employee newsletter to inspire employee engagement and increase communication.
o Collaborates with HR leadership to develop and implement initiatives aimed at achieving and maintaining an Employer of Choice designation.
o Plans and coordinates office events and meetings, including event logistics, like reservations, catering, and supplies.
o Special projects as assigned.
Competencies
· Customer Service - Manages customer needs in a professional manner.
· Communication – Strong interpersonal skills. Listens and gets clarification; Responds well to questions. Must have the ability to compose professional documents and email using proper spelling and grammar.
· Ethics - Treats people with respect; Keeps commitments; Works with integrity and ethically; Upholds organizational values.
· Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; supports organization's goals and values.
· Planning/Organizing - Prioritizes and plans work activities and company events; Uses time efficiently.
· Initiative - Asks for and offers help when needed.
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience
· High school diploma or general education degree (GED) required.
· A minimum of one year of relevant office experience is required. Three years’ relevant office experience is preferred.
Qualifications:
· Experience with Microsoft Office, Excel and Word required
· Ability to focus, maintain concentration, prioritize, and work on multiple tasks in a fast-paced environment
Language Skills
Ability to read and interpret documents such as service agreements, policies and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of employees of the organization.
Mathematical Skills
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percentages.
Reasoning Ability
Ability to apply common sense understanding to carry out written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.
Computer Skills
To perform this job successfully, an individual should have experience and proficiency in Microsoft Office, including Word, Excel, and Outlook.
Certificates, Licenses, Registrations
Valid Michigan Driver's License is preferred.
Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is occasionally required to stand, walk and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this Job, the employee is occasionally exposed to moving mechanical parts, fumes or airborne particles and extreme heat while in the plant. The noise level in the regular work environment is quiet. Employees are required to wear hair restraints, and comply with protective clothing guidelines within the manufacturing facility
Salary : $16 - $20