What are the responsibilities and job description for the Executive Assistant position at Planview?
Company Overview
Planview has one mission: to build the future of connected work, from ideas to impact.
As the global leader in work and resource management, Planview helps organizations accelerate the achievement of what matters most, supporting our customers from need to speed, from passion to progress, and from overhead to optimization. We provide the industry’s most comprehensive solutions designed for strategic planning, portfolio and resource management, Lean and Agile delivery, product portfolio management, capability, and technology management (enterprise architecture), innovation management, and collaborative work and project management. Our connected platform of solutions underpins the business and digital transformations of more than 4,500 customers globally, including 59 of the Fortune 100.
At Planview, our people connections drive our innovation and success. Our global team of 1400 work remotely and across our offices including Austin, Vancouver, Hod Hasharon, Bangalore, Sydney, and Stockholm. We’re proud of our world-class, connected culture built on our shared values, that supports our teams to be successful from anywhere.
Learn more about our portfolio at planview.com, and connect with us on LinkedIn, Instagram, and X.
The Opportunity
Planview is seeking a highly organized and proactive Executive Assistant to support two senior leaders in our Product group: the Chief Product Officer and EVP, Product Development. This role provides high-level administrative support, manages complex calendars, coordinates travel, prepares materials, and ensures seamless operations for the executives. The ideal candidate is a strategic partner, highly responsive, and thrives in a fast-paced, collaborative environment.
What You'll Do
- Skillfully manage two high-volume calendars across global time zones with diplomacy, discretion, and excellent judgment.
- Book and coordinate domestic and international travel; prepare and submit expense reports.
- Act as a liaison, relaying and exchanging information with leadership, employees, and external partners.
- Assemble and prepare materials and decks for meetings, presentations, and projects to ensure executives are fully equipped.
- Track key deliverables and follow up on outstanding items across the organization.
- Attend team meetings, track action items, assist with day-to-day projects, and help build and improve processes and systems.
- Drive projects and manage the operations of programs and initiatives within the Product team.
- Support ad hoc projects and initiatives across teams.
- Maintain discretion and confidentiality in handling sensitive matters.
What You'll Bring
- Bachelor’s degree or equivalent work experience required.
- Minimum of 2 years of experience as an Executive Assistant supporting senior leaders.
- Ability to maintain confidentiality and discretion.
- Superior knowledge of and experience with Microsoft Office; ability to quickly adopt emerging technology and tools.
- Excellent verbal and written communication skills.
- Exceptional organizational skills; highly detail-oriented.
- Timely and consistent responsiveness with outstanding ability to prioritize and multitask.
- Ability to thrive in a fast-paced environment with shifting priorities.
- Professional, proactive, and comfortable interacting with executives and cross-functional teams.
Additional Information:
- In-office presence required 3 days per week.
Benefits at Planview
At Planview, you’ll join our global team and culture which reflects the vibrant communities in which our employees live and work. To support you at Planview, you will enjoy:
- Unplugged Days: 4 company-wide paid days off per year to recharge and relax.
- Generous PTO offerings (region dependent).
- Region specific competitive benefit plans to support you at any life stage including parental leave, retirement, medical plans, wellness support, and remote work support.
- Paid time to volunteer through Planview’s Force for Good Week.
- Employee Referral bonus program.
- Weekly office lunches for hybrid team members and social events.
- Flexible work hours/environment.
Now is a great time to join our team. If you are looking for a place to grow your career, innovate with best-in-class solutions, and build the future of connected work, Planview is the right place for you!
Equal Employment Opportunity at Planview
Planview is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, marital status, disability, gender identity or Veteran status. As part of our efforts to build a diverse workforce, we encourage applications from Indigenous, Black, and other racialized communities, 2SLGBTQIA communities, people with neurodivergence, immigrants, people with disabilities, and other equity deserving groups. In addition to building a diverse workforce, we are committed to fostering an inclusive and accessible experience.
Reasonable accommodations for the interview process can be requested by emailing recruitment@planview.com.