Administrative Assistant to Plastic Surgery Practice Manager/Check-In and Out

Job Summary

We are seeking a professional and dedicated Administrative Assistant to support the Plastic Surgery Practice Manager in a busy, upscale plastic surgery boutique. This role involves managing check-in and check-out processes, providing exceptional customer service, and ensuring smooth daily operations. The position offers the potential to transition to full-time employment with benefits for the right candidate. The ideal individual is presentable, detail-oriented, able to follow through on tasks, and capable of handling a dynamic environment with professionalism.

Responsibilities

• Greet patients and visitors in a warm, professional manner, ensuring a positive first impression.
• Manage patient check-in and check-out procedures efficiently, including scheduling appointments and verifying patient information.
• Answer phone calls promptly and professionally, providing accurate information or directing calls as needed.
• Assist with administrative tasks such as data entry, filing, and maintaining patient records.
• Support the Practice Manager with various operational duties to ensure the clinic runs smoothly.
• Follow through diligently on assigned tasks, demonstrating reliability and attention to detail.
• Maintain a presentable and professional appearance consistent with an upscale boutique environment.
• Collaborate with team members to enhance patient experience and operational efficiency.
• Potentially take on additional responsibilities as required to support the practice’s needs.

Requirements

• Previous experience in a medical or aesthetic practice setting is a plus, particularly within plastic surgery or similar fields.
• Bilingual skills are highly desirable to assist a diverse patient base.
• Excellent communication skills—professional, courteous, and clear in interactions.
• Presentable appearance suitable for an upscale boutique environment.
• Strong organizational skills with the ability to follow through on tasks independently.
• Ability to handle multiple responsibilities efficiently in a fast-paced setting.
• A positive attitude with a professional demeanor and strong work ethic.
• Flexibility to transition from part-time to full-time employment with benefits based on performance.

This position offers an excellent opportunity for motivated individuals seeking growth within a prestigious plastic surgery practice.

Expected hours: 20.0 per week

Work Location: In person