What are the responsibilities and job description for the Events Coordinator_Fundraising position at Planned Parenthood GNHI?
Why Planned Parenthood?
Working at Planned Parenthood Great Northwest, Hawai’i, Alaska, Indiana, Kentucky is more than a job. It provides the opportunity to contribute to our powerful mission and perform meaningful work.
In healthcare services, this means a commitment to providing the absolute best in patient care and education. Our exceptional health center staff drives our mission forward by upholding our acclaimed customer service & confidentiality standards, and working to create a safe, judgement-free space for anyone seeking Planned Parenthood services.
About our Events and Engagement Coordinator position
Our Events and Engagement Coordinator is responsible for supporting the strategy, planning, and execution of all fundraising events, both in-person and virtual, for Planned Parenthood Great Northwest, Hawai’i, Alaska, Indiana and Kentucky (PPGNHAIK) and Planned Parenthood Alliance Advocates (PPAA). This role will support events across the affiliate, preference for candidates in Idaho, Indiana, and Kentucky will be given
The Events and Engagement Coordinator will report directly to the Events and Engagement Manager and work closely with other PPGNHAIK development and communications team staff, PPAA staff, board members, volunteers, and other organizational staff to help achieve fundraising and engagement objectives
What will you be doing!
Supporting the Events & Engagement Manager, Director, and Annual Giving, Director of Philanthropy, Philanthropy Officers, and PPAA team to execute communications and logistics for in-person and virtual fundraising event across the six-state affiliate – Alaska, Hawai’i, Idaho, Indiana, Kentucky, and Washington.
Supporting the complete life cycle of fundraising events to ensure alignment with broader fundraising and stewardship goals.
Collaborate with internal and external teams to ensure seamless execution of all event components.
Key Responsibilities:
Associate degree
Minimum of 2 years of experience in event support or a similar non-profit or fundraising role.
Experience with event management software, ticketing platforms, and donor tracking systems (e.ge, Raiser’s Edge), as well as digital communications platforms.
Travel up to 10%
Ability to work occasional evenings and weekends and needed.
Preferred Qualifications:
Strong time and/ or project management skills with the ability to support multiple events and task simultaneously.
Comfortable interacting with donors, volunteers, vendors, and staff at all levels of the organization.
Creative and resourceful, with the ability to adapt and innovate as needed to enhance event experiences.
Salary Range:
Non-exempt $22.65 - $44.42 hourly
Position Type:
Full-time
Benefits Eligibility:
This position is eligible for PPGNHAIK benefits. As part of our total compensation, we provide a comprehensive benefits plan including medical, dental and vision plans, retirement, paid time off, short and long-term disability and life insurance. For additional information about our benefits program, please send an email to hre.contacts@ppgnhaik.org.
Other Information:
All of our employees must present proof of receiving a current flu vaccination prior to their first day of employment.
What we expect from you.
At PPGNHAIK, we’ve outlined our priorities and goals as we continue to cultivate and promote a diverse, equitable, & inclusive culture that champions dignity, care, and respect, and where employees feel welcomed and motivated to do their best. These priorities reflect our promise to support programs and initiatives that promote continuous learning and organizational development and discussions on DEI topics; provide internal developmental opportunities; and assess what more we can do to nurture a supportive and equitable work environment.
Equal Employment Opportunity
PPGNHAIK is an Equal Opportunity Employer. Equal Opportunity will be provided to all employees and applicants for employment on the basis of their ability and competence without unlawful discrimination on the basis of their race, color, ethnicity, national origin, gender, gender identity, gender expression, sexual orientation, religion, protected veteran status, marital status, age, disability, or any other status protected by applicable state or federal law.
Working at Planned Parenthood Great Northwest, Hawai’i, Alaska, Indiana, Kentucky is more than a job. It provides the opportunity to contribute to our powerful mission and perform meaningful work.
In healthcare services, this means a commitment to providing the absolute best in patient care and education. Our exceptional health center staff drives our mission forward by upholding our acclaimed customer service & confidentiality standards, and working to create a safe, judgement-free space for anyone seeking Planned Parenthood services.
About our Events and Engagement Coordinator position
Our Events and Engagement Coordinator is responsible for supporting the strategy, planning, and execution of all fundraising events, both in-person and virtual, for Planned Parenthood Great Northwest, Hawai’i, Alaska, Indiana and Kentucky (PPGNHAIK) and Planned Parenthood Alliance Advocates (PPAA). This role will support events across the affiliate, preference for candidates in Idaho, Indiana, and Kentucky will be given
The Events and Engagement Coordinator will report directly to the Events and Engagement Manager and work closely with other PPGNHAIK development and communications team staff, PPAA staff, board members, volunteers, and other organizational staff to help achieve fundraising and engagement objectives
What will you be doing!
Supporting the Events & Engagement Manager, Director, and Annual Giving, Director of Philanthropy, Philanthropy Officers, and PPAA team to execute communications and logistics for in-person and virtual fundraising event across the six-state affiliate – Alaska, Hawai’i, Idaho, Indiana, Kentucky, and Washington.
Supporting the complete life cycle of fundraising events to ensure alignment with broader fundraising and stewardship goals.
Collaborate with internal and external teams to ensure seamless execution of all event components.
Key Responsibilities:
- Cross-functional Collaboration: Under the direction of the Events and Engagement Manager, collaborate with internal and external teams, volunteers, and board members to execute donor events and engagement initiatives.
- Event Calendar Management: Maintain the annual events and engagement calendar for the Development department.
- Event Planning & Execution: Support all aspects of event planning, including venue research, audio/visual needs, contract support and vendor relationships, and logistics for both in-person and virtual events.
- Event Branding & Marketing: Under the direction of the Events and Engagement Manager, coordinate with printers, designers, and internal teams to deliver compelling event branding, including invitations, marketing materials, and on-site collateral. Collaborate with the Development Operations and Marketing teams to develop event landing pages and ticketing pages.
- Event Promotion: Work with internal teams to develop content for event promotion, via emails, invitations, and social media, to ensure outreach is targeted, leads to increased engagement, and includes appropriate recognition for sponsors.
- Donor & Supporter Engagement: Serve as a point of contact for fundraising events, fostering relationships and addressing inquiries related to event activities and engagement opportunities. Coordinating event invites and stewardship materials, including print and digital formats and comprehensive surveys.
- Volunteer & Staff Management: Coordinate and implement training for staff and volunteers during events, ensuring clarity in roles and responsibilities and coordinating with Human Resources & Equity as needed.
- In-kind Donations: Secure in-kind donations of goods and services to enhance event resources and maximize event impact.
Associate degree
Minimum of 2 years of experience in event support or a similar non-profit or fundraising role.
Experience with event management software, ticketing platforms, and donor tracking systems (e.ge, Raiser’s Edge), as well as digital communications platforms.
Travel up to 10%
Ability to work occasional evenings and weekends and needed.
Preferred Qualifications:
Strong time and/ or project management skills with the ability to support multiple events and task simultaneously.
Comfortable interacting with donors, volunteers, vendors, and staff at all levels of the organization.
Creative and resourceful, with the ability to adapt and innovate as needed to enhance event experiences.
Salary Range:
Non-exempt $22.65 - $44.42 hourly
Position Type:
Full-time
Benefits Eligibility:
This position is eligible for PPGNHAIK benefits. As part of our total compensation, we provide a comprehensive benefits plan including medical, dental and vision plans, retirement, paid time off, short and long-term disability and life insurance. For additional information about our benefits program, please send an email to hre.contacts@ppgnhaik.org.
Other Information:
All of our employees must present proof of receiving a current flu vaccination prior to their first day of employment.
What we expect from you.
- That you adhere to our code of conduct, policies, procedures, and protocols.
- That you always demonstrate a high degree of professionalism.
- That you always support and model our customer service standards.
- That you value continuous learning and seek ongoing training and development.
At PPGNHAIK, we’ve outlined our priorities and goals as we continue to cultivate and promote a diverse, equitable, & inclusive culture that champions dignity, care, and respect, and where employees feel welcomed and motivated to do their best. These priorities reflect our promise to support programs and initiatives that promote continuous learning and organizational development and discussions on DEI topics; provide internal developmental opportunities; and assess what more we can do to nurture a supportive and equitable work environment.
Equal Employment Opportunity
PPGNHAIK is an Equal Opportunity Employer. Equal Opportunity will be provided to all employees and applicants for employment on the basis of their ability and competence without unlawful discrimination on the basis of their race, color, ethnicity, national origin, gender, gender identity, gender expression, sexual orientation, religion, protected veteran status, marital status, age, disability, or any other status protected by applicable state or federal law.
Salary : $23 - $44
