Administrative Assistant (Part Time)

Planned Companies –Administrative Assistant (Part Time) – Job Description

Pay rate: $25/hr

Hours: Monday/Wednesday/Friday 8:00am-4:00pm

Summary

The Part-Time Administrative Assistant provides day-to-day administrative and clerical support to ensure efficient office operations. This role is responsible for data entry, receptionist duties, document organization, and assisting with financial tasks such as receipt reconciliation and invoice review. The Administrative Assistant plays a key role in supporting staff, maintaining records, and ensuring accuracy and organization across office processes.

Primary Job Responsibilities:

Administrative Support

• Perform general administrative duties including filing, scanning, copying, and maintaining records.
• Answer phones, greet visitors, and serve as the first point of contact for the office.
• Support scheduling, meeting coordination, and calendar management as needed.
• Assist with document preparation and correspondence.

Data Entry & Organization

• Accurately input and maintain data in spreadsheets, databases, and company systems.
• Organize and maintain digital and physical files for easy access and reference.
• Ensure accuracy and consistency of information across multiple platforms.

Financial & Clerical Tasks

• Assist with receipt reconciliation to ensure accurate expense reporting.
• Review invoices for accuracy and completeness prior to processing.
• Support basic bookkeeping tasks as assigned by management.

General Office Operations

• Maintain office supplies and report replenishment needs.
• Support team members with ad hoc administrative requests.
• Contribute to creating an organized, professional, and efficient office environment.

Requirements:

• High school diploma or equivalent; associate’s or bachelor’s degree preferred.
• 1 years of administrative or clerical experience.
• Strong organizational skills with attention to detail and accuracy.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and data entry systems.
• Excellent verbal and written communication skills.
• Ability to manage multiple tasks and work independently in a part-time capacity.
• Professional demeanor and strong customer service orientation.

Benefits

• Full-time employees (defined as working 30 or more hours per week) are eligible for medical, dental, vision and other ancillary benefits. 
• All employees (full-time and part-time) are eligible to participate in the company’s 401K which has an employer match.

“Planned Companies is an equal opportunity employer. Planned Companies does not discriminate on the basis of race, sex, color, religion, age, national origin, marital status, disability, veteran status, genetic information, sexual orientation, gender identity, or any other reason prohibited by law in the provision of employment opportunities and benefits.”