Shipping and Receiving Specialist

Shipping & Receiving Specialist needed!

About The Role:

• The Specialist, Shipping and receiving position will serve as the lead for site packaging/shipping needs.
• Ensures that packages are shipped according to required laws and guidelines, including availability of permits as needed.
• Ensures that chain of custody is maintained during all parts of the packaging/shipping process.
• Schedules and monitors shipments for internal and external clients.
• Works in collaboration with the various departments as required.

What You'll Do Here:

• Package and ship according to local, State, Federal, and international laws and guidelines as set forth by the International Air Transport Association (lATA).
• Ensure that relevant permits and licenses are up to date for Imports and Exports of various Biological and Chemical materials. Including, but not limited to U.S. Customs and Border Protection (CBP), UFWS (United States Fish and Wildlife Service), Food and Drug Administration (FDA), the Centers for Disease Control and Prevention (CDC) the U.S. Department of Agriculture (USDA), and similar regulatory agencies worldwide.
• Working knowledge of all aspects of USA import and export processes, including a strong understanding of information required to produce Customs Invoices.
• Monitor inbound and outbound shipments and conform to chain of custody protocols and guidelines. This includes addressing any issues promptly as they come up during the transit/regulatory inspection process and ensuring that internal/external customers are kept informed.
• Ensure that the Cold/Cool Chain is not broken when shipping temperature-controlled packages.
• Responsible for data entry and inventory management for shipments leaving the facility and producing the necessary documentation for shipments leaving all departments. This includes assisting with Clinical Kit distribution process as required.
• Maintain excellent customer service for internal and external clients, ensuring high levels of communication is maintained throughout the processes. Complete and provide shipping documentation to clients as necessary.
• Help coordinate and manage Couriers, Freight Forwarders, and Integrators as necessary,
• Maintain adequate stock levels, and an accurate inventory of shipping supplies, including equipment and packaging.
• Ensure that equipment and supplies for use in shipping have been appropriately calibrated and/or qualified as required by site procedures.
• Operate various warehouse related equipment, including but not limited to a pallet jack, mechanical lift, carts, etc.
• Perform general housekeeping duties, and follow all safety procedures
• Perform all other related duties as assigned.
• Recommend new systems, procedures, and technologies to improve productivity and increase efficiency within the team.
• Must regularly move about inside the work area to access file cabinets and office machinery.
• Regularly handle tools and controls and must be able to feel objects.
• Regularly reach with hands and arms.
• Regularly use a hand truck.
• Frequently bend, sit, stoop, kneel, or crouch.
• The employee must regularly lift and/or move up to 50 Ibs.
• Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and the ability to adjust focus.
• Must regularly operate a computer and occasionally operate other office productivity machinery such as a calculator, copy machine, and computer printer.
• Must regularly communicate with employees/customers to exchange accurate information.

What You'll Need to Succeed:

• High School minimum, College degree preferred.
• Multiple years working in international shipping arena, preferably within healthcare logistics, pharma or Specialist Freight Forwarding industry, with experience working within GxP environments and the shipping of temperature sensitive materials internationally.
• Strong communication and organizational skills, proven ability to multitask at an expert level while maintaining a strong level of attention to detail, computer literacy with email, and Microsoft Office Suite is a must. Experience with classifications via the Harmonized System is a asset.
• Tariff Schedule as well as rules surrounding valuing product for Customs purposes is preferred.
• Must have a valid driver's license and verified clean driver's record.
• lATA/Dangerous Goods certification (working knowledge is preferred), or the ability to pass certification within 30 days of employment.