QA Documentation Assistant (Release)

Job Description

QA Documentation Assistant - Release

Main Purpose

In QA Doc/Release, performs usage decisions on inspection lots of packaging components, and intermediates as to conformance to current good manufacturing practices (cGMPs), standard operating procedures (SOPs), and plant quality standards. Review in-process records and quality assurance test results for compliance with specifications and assign disposition. Review and assign expiry dating to process inspection sheets used for finished goods packaging.

Key Tasks & Responsibilities

May Include, But Not Limited To, The Following

• Coordinate priorities with other QA or SQA staff to ensure top priority work is accomplished in timely fashion. May provide additional direction to contract labor support as needed.
• Review test results and documentation associated with the receipt and testing of packaging components. May accept/reject and perform usage decision (signature authority), and may initiate and maintain written and verbal communication with packaging material component suppliers for approval of new and revised specifications.
• Prepare and maintain databases as assigned which may include Approved Supplier Database, CofC Database, and AIDa (Global Audit Database), metal rejects, release chart, deviation reports, product storage statements, and product fill requirements.
• Gather and compile QA information, and Support investigations with batch record review (i.e. batch manufacturing and packaging records) for accuracy and completeness; May perform mathematical audit of calculations. Requires extensive communication with internal and external departmental staff and management to complete these tasks.
• Maintain records and documentation associated with complaint samples (i.e. log book, labels).
• Write and update/revise SOPs in area of focus
• Prepare and maintain internal Quality Principle Audit schedule, Dev@com entry and CAPA entry and follow up.
• Perform audits in production areas per internal Quality Principle Audits. Collaborate with Supervisors to provide direction on inspection criteria for line quality issues, CAPAs, etc.
• If assigned just to QA Doc Release:
• Audit all manufacturing and packaging documentation to ensure compliance with all GMP regulations and standards. Release bulk intermediates and package component materials to ensure timely release to meet production requirements.
• Coordinate priorities with Documentation Auditors to ensure top priority work is accomplished in timely fashion.
• Review production records (i.e. batch manufacturing, packaging records and MES production reports) for accuracy and completeness; perform mathematical audit of calculations; prepare and maintain batch jackets.
• Issue/Reconcile manufacturing and packaging documents for execution according to SOPs in timely manner to support production schedules.
• Issue/Reconcile QC laboratory documentation for execution according to SOPs.
• Support site practices for document control in issuance/reconciliation of working documents.
• File new labeling exhibits, specification sheets, expiration authorizations, and storage documentation master packaging orders in appropriate files.
• Coordinate testing/release of work in process with production, QA and SCM departments.
• Prepare and maintain essential databases, such as metal reject reports, QA product labels and release chart; copy and distribute data as needed.
• Maintain batch manufacturing record files according to storage procedures
  
  

Key Working Relationships

• Works closely with one or more of the following: Supplier Quality Assurance manufacturing sites and Morristown, Supply Chain, Production Departments, Warehouse, and QA personnel. For QA Doc release area, would also interact often with QA in Alcala and Bitterfeld, as well as management at Myerstown site management; has broad impact across the site from normal batch record process to working with PrT to issue documents, qualification reports, and testing documents.
• Requires good interpersonal and oral communication skills.
• May have to handle potentially sensitive matters related to inspection and /or auditing problems.
  
  

Qualifications And Competencies

• High School degree or GED with at least 5 years of experience in document review/auditing role in a cGMP industry is required.
• College background and/or secretarial or administrative certifications a plus.
• Strong Personal Computer skills required; Microsoft software preferred.
• Previous experience using SAP, MES, or other automated inventory system is required.
• Must have excellent interpersonal skills, written and oral communication skills, and have demonstrated ability to work effectively in a team environment.
• Must have demonstrated leadership skills in audit/review of cGMP documentation & in various special projects.
• Must have demonstrated ability to have good interpretive judgment of records, accurate mathematical calculation skills, organizational skills, and legible handwriting is required.
• Physically able to lift up to 50 pounds.
  

The Planet Group of Companies is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.