Advocacy Coordinator

Job Description

The U.S. Patient Advocacy function is committed to living our principles and engaging with external stakeholders growing awareness of the company and our commitment to patient value through advocacy, alliance development, and patient partnership strategies. The team is seeking an Advocacy Coordinator, who will support management of our relationships and agreements with patient and policy advocacy organizations. The Advocacy Coordinator will support a range of administrative and operational activities – including managing funding and collaboration requests, processing patient / caregiver / advocacy council contracts, planning meetings, developing background materials, and engaging with internal cross-functional partners – through effective management of processes and funding related to advocacy engagement.

This role will be focused on executing on engagements through the company's approval processes, funding processes, and tracking engagements, agreements, and activities for the U.S. Patient Advocacy team. The coordinator will support the company's commitment to collaborative, transparent relationships with patient advocacy organizations as well as individuals with lived / family experience.

The Advocacy Coordinator will learn the principles and basics of the patient advocacy function and engage with numerous organizations and external collaborators.

Job Responsibilities

• Engage with internal stakeholders and external patient advocacy and alliance development organizations to align on joint priorities, budgets, and initiatives
• Manage the process of review and approval of all funding requests, contracts, and collaborations to enable the company's U.S. Patient Advocacy Strategy; Ensure fulfillment of sponsorship benefits including dissemination of company materials for advocacy events and conferences
• Maintain Advocacy master spreadsheet of ~180 advocacy engagements, status of payments/reviews, initiatives, programs, events
• Ensure contact lists for Advocacy organizations are routinely updated
• Manage event calendar of Advocacy activities
• Track all benefits of sponsorships and collaborations to ensure completion and support transparency
• Engage with finance, compliance, funding, and business partners as needed to ensure information is complete and all questions are answered
• Coordinate with finance and compliance partners to improve notification process that will allow budget owners to approve requests in timely and efficient manner
• Schedule and plan quarterly check-ins with solutions team to reconcile all requests and report metrics to identify areas for improvement
  
  

Required Qualifications

• Bachelor’s degree required. 1-2 years of experience in administration, project management, funding/finance, or related field.
• Interest in patient advocacy and engagement, with a particular focus on rare disease
• Excellent attention to detail
• Effective project management skills
• Familiarity with finance processes, preferred
• Strong organization skills, ability to keep thorough and accessible records
• Ability to engage wide range of stakeholders globally
• Microsoft Excel capabilities
• Familiarity with MS Teams
• Comfort managing processes from end-to-end to ensure completion and reporting and seeking clarity through ambiguity
• Self-starter
• Team player mentality
  

The Planet Group of Companies is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.