Accounts Receivable Specialist

Scope

We’re a fast-growing dynamic medical device organization and we seek an experienced Accounts Receivable Staff Accountant to be part of our growth story. This person will be responsible for supporting the collections team, managing cash applications in the ERP system, journal entries & analytics, and month end close procedures.

Primary Responsibilities

• Ensure timely payment of customer accounts through various activities:
• Responsible for reducing delinquent account balances and DSO by supporting collection efforts via phone calls, account analysis, and processing adjustments as necessary.
• Monitor and manage the A/R mailbox, providing the highest-level customer service regarding collection and customer accounts issues by responding to customer requests in a timely manner.
• Provide customers with documentation such as invoices, monthly statements, purchase orders and proof of delivery.
• Keep the sales organization informed of Accounts Receivable performance by region through providing reports and supporting monthly status updates to accelerate cash collection.
• Collaborate with Sales, Customer Service, Supply Chain and other departments, as needed, to resolve discrepancies, short and slow payments.
• Recommend and implement process improvements to optimize cash collection.
• Reconcile accounts, record journal entries, and ensure all month end closing procedures pertaining to Accounts Receivable are completed.
• Post all Cash receipts in SAP daily (including bank lockbox, ACH and wire deposits).
• Support the AR Lead with completion of monthly DSO Dashboard, DSO Presentation Slides, and Bad Debt calculations.
• Support bi-monthly meetings with the collections team, providing meaningful insight, suggestions, and contributions to help support their efforts.
• Ensure invoices and credit notes are sent on a timely basis.
• Assist with half year and year-end audit requirements.
• Support other finance requirements, as needed including special projects as assigned.
  
  

Educational Prerequisites And Skill Requirements

• Bachelors Degree in Accounting or Finance.
• 3 years of experience at collecting Accounts Receivable in any industry.
• Strong knowledge in Microsoft Office Suite (Excel, PowerPoint, etc)
• Knowledge of SAP is a plus
• Knowledge of billing and collection procedures.
• Basic understanding of accounting principles.
• Strong organization and time management skills.
• Strong attention to detail, goal oriented and problem solver.
• Self-starter and the ability to work as part of a team.
• Excellent verbal and written communication skills.
• Research and analytical skills.
  
  

Training Requirements

• Undergo all formal Training Events as may be directed from time-to-time.
• Observe and comply with all Corporate Policies.
• Work within, and ensure adherence to Quality System procedures, work instructions and other Quality System requirements.
• Work within, and ensure adherence to Health, Safety and Environment Management System procedures, instructions and other requirements.
  
  

Pay Rate Range: $20-30/hr depending on experience