What are the responsibilities and job description for the Proposal Coordinator position at Planate Management Group?
Planate Management Group (PMG) is a Service-Disabled Veteran-Owned Small Business (SDVOSB) headquartered in Alexandria, Virginia, and Orlando, Florida USA with a technical support center in South East Asia and East Africa, that provides program management and facilities engineering services worldwide. Planate is a small business provider of planning, design, infrastructure management, technical consulting, engineering, and construction management services in support of the US Department of Defense (DOD) and its Service (Army, Air Force, Navy, Marine Corps) missions, along with other US federal agencies, all over the world.
We are seeking a skilled Proposal Coordinator, you will collaborate with cross-functional teams to develop winning proposals and Statements of Qualifications (SOQs), and support interview preparation and presentations. In partnership with the Proposal Manager, you will manage the full proposal lifecycle, ensuring all deliverables meet compliance requirements. Your responsibilities include leading proposal kick-off meetings, developing and managing production schedules, supporting technical project managers in formulating win themes, drafting and editing content, and coordinating final production and submission.
Key Responsibilities:
- Analyze and interpret Requests for Proposals (RFPs), Requests for Quotations (RFQs), Requests for Information (RFIs), Expressions of Interest (EOIs), Sources Sought (SS), Statements of Qualifications (SOQs), and other solicitation documents.
- Develop and maintain compliance matrices to ensure all proposal requirements are addressed.
- Lead or participate in proposal kick-off meetings to establish strategy, schedules, responsibilities, and submission requirements.
- Coordinate the development of proposals, qualifications packages, and other marketing submissions.
- Research, write, edit, and format proposal content to ensure clarity, consistency, and compliance.
- Collaborate with technical project managers and subject matter experts to develop win themes and compelling proposal narratives.
- Coordinate the collection of supporting materials, including technical write-ups, resumes/CVs, project experience, past performance information, graphics, and forms.
- Manage proposal correspondence, updates, amendments, and document control throughout the proposal process.
- Facilitate proposal reviews and support the production of final deliverables.
- Coordinate final assembly, formatting, printing, binding, and electronic submission of proposal packages as required.
- Maintain and organize proposal libraries, including documents, graphics, photographs, and other reusable content.
Qualifications to be successful in the role:
- Bachelor's degree in Journalism, Communications, Marketing, Business Administration, or a related field, or an equivalent combination of education and experience.
- 1–3 years of experience in proposal coordination, proposal writing, or technical writing.
- Experience preparing responses to RFPs, RFQs, RFIs, EOIs, Sources Sought (SS), and Statements of Qualifications (SOQs), preferably within the A/E industry.
- Strong proposal writing, editing, proofreading, and communication skills.
- Excellent organizational skills with the ability to manage multiple deadlines and projects simultaneously.
- Strong attention to detail and commitment to producing high-quality, compliant deliverables.
- Proficiency in Microsoft Office Suite, particularly Microsoft Word, and Adobe applications.
- Ability to collaborate effectively with cross-functional teams and stakeholders.
- Self-motivated, adaptable, and able to perform in a fast-paced environment.
- Familiarity with government contracting processes is an advantage.
Why Planate?
Planate Management Group is an Affirmative Action and Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.
Joining the Planate team opens you to an experience working for a Global company where you are among a team that is considered a premier trusted partner for planning, design, engineering, asset management, and professional service solutions anytime, anywhere. We Take Care of Our Own; Personally, and Profession.
Full-time employees enjoy the following benefits:
- Medical insurance/Dental/Vision Insurance
- 401K plan eligibility upon hire
- Health and Savings Account plan
- Life/AD&D Insurance Coverage
- Short-Term Disability Insurance Coverage
- Paid Holidays
- Paid Time Off
- Wellness Offering
- Training and Development
- License/Certification support
- Recognition and Rewards program
- Travel Insurance
We’d love for you to be a part of our Global workforce, helping us serve as an effective and integrated partner to advance every client's mission!