Administrative Assistant

Plains Dairy - Administrative Assistant

We are seeking a detail-oriented and organized Administrative Assistant to support daily operations in a fast-paced bottling facility. This role is responsible for providing administrative support to production, warehouse, shipping, and management teams while ensuring accurate recordkeeping, communication, and coordination across departments.

We are looking for a organized, and experienced administrator to help streamline and support manufacturing operations. In this role you will be responsible for entering data into the company data system, managing paperwork, in putting and overseeing customer orders, and assisting with the communications with external vendors and suppliers.

Responsibilities:

• Provide administrative support to plant management and production teams
• Maintain production records, reports, and filing systems
• Enter and update data in company systems accurately and timely
• Prepare purchase orders, invoices, shipping documents, and inventory reports
• Answer phones, emails, and communicate with vendors, customers, and internal departments
• Support payroll and attendance tracking for plant employees
• Monitor office supplies and coordinate orders as needed
• Assist with compliance documentation related to safety, quality, and regulatory standards
• Coordinate visitor check-ins and maintain facility records
• Help organize audits, inspections, and operational reports
• Perform other administrative duties as assigned

Qualifications

• High school diploma or equivalent required; associate degree preferred
• 1–3 years of administrative or office support experience, preferably in manufacturing or warehouse environments
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Strong organizational and multitasking skills
• Excellent verbal and written communication abilities
• Ability to work in a fast-paced production environment
• Attention to detail and accuracy in data entry and reporting
• Experience with ERP or inventory management systems is a plus

Minimum Educational Qualifications:

• Associate degree in Business Administration, or related experience

Minimum Previous Experience:

• Minimum 3 years’ experience in a similar role

This job description is not intended to be and should not be construed as an all-inclusive list of all the responsibilities, skills or working conditions associated with the position. While it is intended to accurately reflect the position activities and requirements Plains Dairy reserves the right to modify, add or remove duties and assign other duties, as necessary.

Job Type: Full-time

Pay: From $17.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Experience:

• Administrative Assistant: 3 years (Preferred)

Shift availability:

• Day Shift (Preferred)

Work Location: In person

Salary : $17