What are the responsibilities and job description for the Financial Administrative Assistant position at Plainfield Christian Church?
Salary: Initial need is for 3 half days likely Tues, Wed, Thurs but can be flexible given the availability of workspace. Daily work encompasses but is not limited to the following.Sorting/separating daily inbound mail put in mail slot or dropped off at office:Paper Invoices/statementsContribution gifts/other incomeRequests for PaymentsManaging emails:Printing invoices/statements sent by email for processingVendor Notifications with website links to print out invoices/statements for processingEmails forwarded by Financial ClerkActing on alerts and important notices receivedWebsite:Visiting websites to obtain invoices/statementsMaintaining accurate and current signons and passwords for invoice retrieval and paymentsStamping/preparing/processing:InvoicesStatementsDirect PaymentsRequests for PaymentCoordinating/scheduling:dual signatures for checkssignatures for Acknowledgement Lettersapprovals for Direct Payments, journal entries, correctionsChurch Management System (Realm):Setting up and scheduling invoices for paymentActivating/maintaining Recurring PaymentsRecording Direct PaymentsAssist with Credit Card management for staff:Visa (paper process)Center (digital technology)Correspondences and mailings to send out:Problems encountered from donationsFirst time givers thank you notesMemorial thank you notesAssist in Quarterly Non-Deductible letters and mailingsAssist in Annual Giving Statement preparation and distributionForm handling as needed:W9s requests and distribution, catalogingW4s & WH4s (payroll)NP1 requests, distribution, cataloging (tax exempt)Assist in distribution of spreadsheets, reports, materialsFiling:Vendor invoices/statements (monthly/annually)Employee benefits (monthly/annually)Scheduled/unscheduled Trips to Post Office, local bank, local office supply as necessary.
Salary : $16 - $27