Project Coordinator

PLAE:

At PLAE our mission has never changed. We exist to create innovative solutions focused on helping people achieve their best selves. Over the years, we’ve worked to redefine athletic flooring and equipment as a foundational component of any advanced training space, and we push the boundaries every day to serve and equip clients who refuse to settle for second best. We harness technology and design. We run our own race, and we’re obsessed with raising the bar because when it comes to the athletes who fuel our passion, good enough is never enough.

Position Overview:

We are seeking a highly organized and detail-oriented professional to join our team as a Project Coordinator for PLAE. As a Project Coordinator, you will play a vital role in supporting the successful execution of construction projects by facilitating effective communication, coordinating project activities, and ensuring adherence to timelines and deliverables. Your primary objective will be to assist the project management team in driving project efficiency, tracking progress, and ensuring seamless coordination among stakeholders. This role requires excellent organizational skills, strong communication abilities, and a proactive approach to project coordination.

Responsibilities:

Project Coordination and Support:

• Assist project managers in the planning, execution, and control of flooring and fitness equipment projects.
• Coordinate project activities, ensuring tasks are completed on time and within budget.
• Facilitate effective communication between project stakeholders, including architects, engineers, subcontractors, and suppliers.
• Track project progress, milestones, and deliverables, reporting updates to the project management team.

Documentation and Reporting:

• Maintain organized project files and documentation, including contracts, permits, drawings, specifications, and change orders.
• Generate project reports, summaries, and progress updates for internal and external stakeholders.
• Prepare meeting agendas, minutes, and action items, ensuring timely follow-up and resolution of open items.
• Assist in the preparation of project-related presentations and client communications.

Project Scheduling and Resource Allocation:

• Collaborate with project managers to develop project schedules and timelines.
• Coordinate with subcontractors, suppliers, and internal teams to ensure timely availability of resources and materials.
• Monitor and track resource utilization to optimize efficiency and productivity.
• Assist in resolving scheduling conflicts and challenges, identifying opportunities for improved resource allocation.

Quality Control and Compliance:

• Support the implementation of quality control processes to ensure adherence to project specifications and industry standards.
• Conduct regular site visits and inspections to verify compliance with project requirements.
• Assist in identifying and resolving project issues or non-conformities.
• Support project safety initiatives, promoting a culture of safety among project team members.

Change Management and Documentation:

• Assist in managing project change orders and variations, ensuring proper documentation and approval processes.
• Coordinate with project stakeholders to implement changes while minimizing disruptions to project timelines and budgets.
• Maintain accurate and up-to-date change logs and revision documentation.
• Assist in evaluating the impact of changes on project scope, schedule, and costs.

Qualifications:

• Bachelor's degree in construction management, engineering, or a related field. Relevant certifications or technical diplomas are a plus.
• Proven experience (2 years) in project coordination or a related role in the construction industry.
• Familiarity with flooring and fitness equipment design-build projects is preferred.
• Excellent organizational and time management skills, with the ability to prioritize and multitask effectively.
• Strong communication and interpersonal skills, with the ability to collaborate with diverse stakeholders.
• Proficiency in project management software and tools for scheduling, documentation, and reporting.
• Detail-oriented with a focus on accuracy in documentation and reporting.
• Proactive and self-motivated with the ability to work independently and as part of a team.
• Knowledge of construction industry standards, codes, and regulations.
• Strong problem-solving abilities and the capacity to adapt to changing project requirements.
• Familiarity with safety regulations and practices in the construction industry is a plus.

Note: This job description outlines the general nature and level of work performed by individuals assigned to this position. It is not intended to be an exhaustive list of all responsibilities, duties, and skills required.About this Job

PLAE:

At PLAE our mission has never changed. We exist to create innovative solutions focused on helping people achieve their best selves. Over the years, we’ve worked to redefine athletic flooring and equipment as a foundational component of any advanced training space, and we push the boundaries every day to serve and equip clients who refuse to settle for second best. We harness technology and design. We run our own race, and we’re obsessed with raising the bar because when it comes to the athletes who fuel our passion, good enough is never enough.

Position Overview:

We are seeking a skilled and detail-oriented Estimator to join our team at a PLAE. As an Estimator, you will play a crucial role in accurately assessing project costs, preparing estimates, and supporting the sales process. Your primary responsibility will be to utilize Callidus estimating software to generate comprehensive and precise cost estimates for flooring installations and fitness equipment projects. This role requires strong analytical skills, attention to detail, and a solid understanding of flooring materials, labor, and installation processes.

Responsibilities:

Cost Estimation and Analysis:

· Utilize Callidus estimating software to prepare accurate and detailed cost estimates for flooring installations and fitness equipment projects.

· Analyze project specifications, drawings, and other relevant documents to determine project requirements and scope.

· Conduct material takeoffs and estimate quantities for flooring materials, fitness equipment, and associated items.

· Evaluate supplier and subcontractor quotes to determine the most competitive pricing for project components.

Budgeting and Pricing:

· Collaborate with project managers and other stakeholders to establish project budgets and pricing strategies.

· Assess project risks and factors that may impact costs, such as material availability, labor rates, and project timelines.

· Provide recommendations for cost-saving measures and value engineering opportunities while maintaining quality standards.

Bid Preparation and Support:

· Support the bid management process by preparing accurate and competitive bid proposals.

· Collaborate with the project team to review bid documents, including plans, specifications, and addendums.

· Coordinate with buyers, installers, and other vendors to obtain quotes and gather relevant pricing information.

· Prepare and present detailed cost breakdowns and pricing summaries for bid submissions.

Documentation and Reporting:

· Maintain organized records of cost estimates, pricing data, and project documentation.

· Ensure all estimates are properly documented, named, and stored in accordance with company standards.

· Generate reports and summaries to provide project stakeholders with cost analysis, comparisons, and recommendations.

· Update and revise cost estimates as needed to reflect design changes, scope modifications, and project updates.

Continuous Improvement:

· Stay updated on industry trends, material costs, and pricing fluctuations to maintain accurate estimating practices.

· Seek opportunities to improve estimating processes, tools, and methodologies.

· Collaborate with the estimating team and other departments to share knowledge, best practices, and lessons learned.

Qualifications:

• Bachelor's degree in construction management, business, or a related field. Relevant certifications or technical diplomas are a plus.
• Proven experience (3 years) as an Estimator in the construction industry, preferably with experience in flooring and fitness equipment projects.
• Proficiency in Callidus estimating software or similar estimating tools.
• Strong knowledge of flooring materials, installation techniques, fitness equipment, and associated costs.
• Excellent analytical and mathematical skills, with the ability to interpret project specifications and calculate accurate estimates.
• Detail-oriented with a focus on accuracy and precision in estimating work.
• Strong problem-solving and critical-thinking abilities to assess project requirements and identify cost drivers.
• Effective communication skills to collaborate with project managers, suppliers, and subcontractors.
• Ability to manage multiple projects and meet deadlines.
• Knowledge of construction industry standards, codes, and regulations.
• Familiarity with other estimating software and tools is a plus.

Note: This job description outlines the general nature and level of work performed by individuals assigned to this position. It is not intended to be an exhaustive list of all responsibilities, duties, and skills required.

Job Type: Full-time

Pay: $35,000.00 - $55,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Parental leave
• Vision insurance

Schedule:

• Day shift
• Monday to Friday

Education:

• Bachelor's (Preferred)

Experience:

• Project coordination: 2 years (Required)

Work Location: In person

Salary : $35,000 - $55,000