JOB SUMMARY

KEY RESPONSIBILITIES

• Oversees the processing and distribution of internal and external mail.
• Provide general support to visitors and office staff.
• Answer and manage phone calls.
• Manage and order all office supplies. 
• Handle the employees PTO, keeps track of it
• Performs administrative tasks for executives and shareholders, which may include maintaining calendars and schedules, making reservations, making travel arrangements, and preparing and submitting expense reports.
• Maintains or coordinates maintenance of office equipment.
• Ensuring all invoices and payments are sent to the CFO.
• Organizing and scheduling of conferences
• Assist in coordinating in-house activities such as parties, celebrations, and conferences.
• Assist Architects with licensing renewals and transcripts.
• Plans company parties (about 5 a year) usually here at the building
• Helps the Interior Design department with scheduling Vendors and Product Reps. 
• Keeps kitchen and refrigerator tidy, Makes Coffee, helps set up lunches from vendors.
• Works with IT company setting up computers and troubleshooting, when need arises
• Works with management company when there is a building issue
• Finds and schedules CEU’s for the Architects and ID.
• Keeps track of team members AIA credits
   

• Excellent verbal and written communication skills.
• Excellent organizational skills, attention to detail and problem-solving skills.
• Intermediate or Advanced Excel knowledge
• Ability to manage multiple tasks.
• Able to work independently and be flexible.
• Excellent time management skills
• Overall excellent work ethic
• Proficient with Microsoft Office Suite, or related software.
• Experience working in architecture environment 

EDUCATION AND EXPERIENCE

• Bachelor’s degree in business administration or related field preferred.
• Minimum of 3-5 years of experience in various office functions