Real Estate Executive Assistant

Executive Assistant

The Boss Team | New Jersey

Your Opportunity

Work directly alongside Jaynie Carlucci, Team Leader of The Boss Team at Real Broker and a top-producing New Jersey real estate professional specializing in luxury and new construction.

This is a high-trust, hands-on role focused on helping Jaynie stay organized, prepared and focused on clients, relationships, leadership and business growth.

You’ll work closely with Jaynie, our team, Virtual Assistant/Transaction Coordinator, PLACE and Real while gaining exposure to all aspects of a high-producing real estate business.

What You'll Do

• Own Jaynie's calendar & priorities: Manage her schedule, protect her time, anticipate conflicts and keep priorities moving.
• Manage communications: Monitor email and communications, flag urgent items, draft responses and ensure follow-up happens.
• Coordinate client needs: Schedule appointments, showings and meetings and help ensure a high level of client service.
• Coordinate with our VA/Transaction Coordinator: Gather timely inputs from Jaynie and ensure the VA/TC has what they need to manage transactions, reporting, expenses, inventory, off-market opportunities and marketing.
• Support team & recruiting: Coordinate meetings, interviews, events, onboarding and team activities.
• Handle local needs: Assist with keys, lockboxes, signage, property access, errands and other needs requiring someone physically present.
• Create organization & accountability: Document processes, track open items and make sure details don't fall through the cracks.
• Problem-solve: Anticipate needs, identify issues early and bring solutions.

Who You Are

• Exceptionally organized with strong follow-through.
• Proactive—you anticipate needs rather than waiting to be asked.
• A strong, professional communicator who can represent Jaynie and The Boss Team.
• Comfortable respectfully keeping Jaynie focused and accountable to priorities.
• Flexible and calm when client or business needs change quickly.
• Tech-savvy and comfortable coordinating across multiple people and systems.
• Team-oriented, solutions-focused and eager to grow.

Requirements

• 1 years of executive assistant, administrative or similar experience.
• Ability to work effectively from a home office while also being locally available when the business or clients require in-person support. Jaynie’s business is highly virtual and on the go, so this role will be primarily remote with occasional in-person workdays, meetings and errands, primarily in Union County, NJ.
• Reliable computer, high-speed internet and ability to work within the technology and apps Jaynie uses to run the business.
• Strong written, verbal, organizational and technology skills.
• Ability to manage calendars, communications and competing priorities with minimal oversight.
• Based within reasonable proximity to Union County, NJ and able to regularly handle local, in-person responsibilities as needed.
• Real estate experience is a plus, but not required.

What Success Looks Like

You become Jaynie’s trusted right hand on the operational side of the business—keeping her organized, coordinating the people and resources around her, and making sure priorities turn into action.

Just as importantly, you help ensure Jaynie can deliver every client the elevated, concierge-style experience that defines The Boss Team by anticipating needs, staying one step ahead and making sure the details are handled seamlessly behind the scenes.

The result: clients feel exceptionally cared for, while Jaynie can spend more time on clients, relationships, revenue-producing activities, leadership and growing The Boss Team.

Job Type: Full-time

Pay: $50,000.00 - $55,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Vision insurance

Application Question(s):

• Do you have experience in the real estate industry?
• How many years of administrative support experience do you have?
• Do you possess a valid NJ real estate license?

Work Location: Hybrid remote in Westfield, NJ 07090

Salary : $50,000 - $55,000