What are the responsibilities and job description for the Controller (Part-Time, Year-Round) position at PKF O'Connor Davies?
Our client, a NFP in Cold Spring, NY is seeking a Part-Time Controller to oversee core accounting operations, maintain accurate financial records, produce timely and meaningful financial reporting, and serve as a key partner to the Director of Finance. This role is ideal for a collaborative, detail-oriented professional eager to build efficient and accurate systems during a period of organizational growth and transition.
Responsibilities
- Maintain accounting control over operating and capital activity, ensuring proper general ledger coding of all income and expenses.
- Recommend and draft policies to improve efficiency and align processes among stakeholders.
- Oversee the monthly close process including monthly reconciliations of checking accounts, investment accounts and contribution pledges.
- Monitor cash reserves and investment funds.
- Oversee integration and sync-ing of data from third-party systems. Review imports and system reports prior to posting into the accounting system.
- Reconcile internal tracking with reports from capital project managers.
- Oversee CIP accounting and ensure timely year-end capitalization entries.
- Review Account Payable and other accounts for accuracy.
- Approve weekly payroll and ensure compliance with internal controls.
- Produce monthly and quarterly financial reports, including Budget to Actuals, Year-over-Year analyses, Balance Sheet, Cash Flow, Capital P&L, and key performance indicators.
- Prepare financial reports required by public and private funders in collaboration with the Development Director.
- Support the Director of Finance in preparing the annual operating budget and forecasts.
- Monitor financial performance against budget and identify areas of concern.
- Assist in preparation and monitoring of the multi-year capital budget.
Accounts Receivable
- Oversee reporting of daily cash and credit card sales, tips payable, and sales tax for concessions.
- Reconcile shared services expenses across Operating, Capital and the for-profit Hospitality business.
- Ensure timely entry and reconciliation of daily sales to bank statements.
- Oversee annual audit and Form 990 preparation.
- Prepare and deliver audit schedules and supporting documentation.
- Maintain a positive and responsive relationship with auditors.
- Manage workers’ compensation and general liability insurance audits.
- Oversee insurance procurement and policy renewals.
- Review the work product of, and mentor the Staff Accountant.
- Serve as a go-to institutional resource for financial processes and systems. Provide guidance to department heads.
- Build strong, collaborative relationships across the organization.
- Continually review, refine, and document financial policies and procedures.
- Experience with Sage Intacct strongly preferred.
- Undergraduate degree in Accounting or equivalent coursework.
- At least 3 years in a nonprofit Controller role (performing arts sector a plus).
- Demonstrated expertise in nonprofit financial accounting and reporting.
- Strong analytical, organizational, and problem-solving skills.
- Proficiency with QuickBooks and Bill.com.
- Salary Range: $40-45 hourly, commensurate with experience.
- Schedule: 20 hours per week (Mon–Thu, 9:00am–2:00pm) on-site with the option for two remote days per month, except during periods requiring on-site presence.
- Paid Time Off: Vacation, holidays, and sick leave.
To all staffing agencies: PKF O’Connor Davies TalentConnect (“PKFOD TalentConnect”) will not be utilizing agencies to staff this position. Please do not forward resumes to PKFOD TalentConnect recruiters, partners and/or employees at any of our locations regarding this position. Please be reminded, PKFOD TalentConnect is not responsible for any fees related to unsolicited resumes. All unsolicited resumes will become the property of PKFOD TalentConnect.
#LI-SF1
#LI-Onsite
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
Salary : $40 - $45