Contracts Administrator

Job ID: 523320

P.J. Keating Company, a CRH company, is a leading manufacturer of aggregate and HMA products and Paving and Construction in Massachusetts and Rhode Island. We operate aggregate and Hot Mix Asphalt (HMA) production facilities in Acushnet, Dracut, and Lunenburg, Massachusetts as well as Cranston, Rhode Island. Our modern facilities, veteran paving crews, experienced construction management team and large investment in plants and equipment make us one of the largest and most efficient producers in the state of Massachusetts as well as one of only two RIDOT approved stone suppliers in the state of Rhode Island.

Are you looking for opportunities and benefits of a large corporation with a small company feel? Then P.J. Keating Company and CRH is the company for you! If you’re up for a rewarding challenge, we invite you to take the first step and apply today!

Position Overview

The Contract Administrator will aid the Contracts Manager by overseeing and managing the entire process surrounding construction projects. This includes but is not limited to managing bids, drafting/administering contracts and maintaining construction project records, and financial accounting duties.

Key Responsibilities (Essential Duties & Functions)

• Oversee the bidding process which includes but is not limited to: researching for upcoming bids, pulling plans and specifications, relaying pertinent information to decision makers, collaborating with estimators to compile bid packages for submission, reviewing bids for accuracy, coordinating delivery of bids, sending out bid results, maintaining up-to-date files, entering bid information into system.
• Draft and review contracts highlighting all terms and requirements for a projects, working with contracts administrators on all subcontracts.

• Maintain all documents and records pertaining to the construction contract process in a manner that complies with record-keeping practices.
• Prepare various construction contract documents including contracts, purchase orders, and change orders.
• Review daily materials batch and job progress reports for accuracy.
• Review and process project invoicing; reviewing quantities, verifying subcontractor quantities and payments, reviewing projects profit and losses and various other reports for accuracy
• Establish and maintain spreadsheets, logs, etc. related to tracking construction contract documents i.e., daily crew tonnages, jobs, police details, etc.
• Establish and maintain construction records pre-construction through project close-out.
• Prepare, request, and maintain documents required for state EEO/EBO system.
• Assist with weekly and monthly financial reporting.
• Setup projects by exporting from B2W and importing to ViewPoint.
• Request insurance certificates from insurance companies.
• Request bid bonds/performance & payment bonds from insurance companies.
• Ensure compliance with contractual terms and conditions.
• Assist with other project related document processing and administration as needed.
• Assist Project Managers, Superintendents, Estimators, and MassDOT resident engineers.
• Various other duties as assigned or required by Contracts Manager.

Skills & Specifications

• High attention to details and able to be multi-functional and tasks related to
• Basic accounting and financial knowledge
• Display a professional and courteous attitude to co-workers, supervisors, and public always.
• Ability to interact with sub-contractors, other employees, state resident engineers and different levels of management.
• Good working knowledge of Microsoft Office Suite (Outlook, Excel, Word, PowerPoint).
• Developed analytical and problem-solving abilities
• Comfortable working with several different software’s (e.g., ViewPoint, EBO, OnBase, Proactis, B2W, etc.)
• Excellent interpersonal skills.
• Excellent written and verbal skills, strong interpersonal skills and ability to diplomatically handle challenging situations.
• Self-motivation and ability to work with minimal supervision.
• Must be able to work in a fast-paced and high stress environment in a team orientated atmosphere.
• Priority emphasis and strong time management skills.
• Ability to speak effectively to customers or employees of an organization.
• Expertise with Microsoft Office Suite, particularly Excel, PowerPoint and Word.

Education/Professional Experience

• Previous construction, contracts, loan processing or underwriting experience preferred.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

What CRH Offers You

• This position pays and hourly range of $25-30 an hour
• Comprehensive medical, dental and disability benefits programs
• Group retirement savings program
• Health and wellness programs
• An inclusive culture that values opportunity for growth, development, and internal promotion

About CRH

CRH has a long and proud heritage. We are a collection of hundreds of family businesses, regional companies and large enterprises that together form the CRH family. CRH operates in a decentralized, diversified structure that allows you to work in a small company environment while having the career opportunities of a large international organization.

If you’re up for a rewarding challenge, we invite you to take the first step and apply today! Once you click apply now, you will be brought to our official employment application. Please complete your online profile and it will be sent to the hiring manager. Our system allows you to view and track your status 24 hours a day. Thank you for your interest!

P.J. Keating Company, a CRH Company, is an Affirmative Action and Equal Opportunity Employer.

EOE/Vet/Disability

CRH is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, status as a protected veteran or any other characteristic protected under applicable federal, state, or local law.

AI tools may be used in certain stages of the employment lifecycle, such as candidate review; however, all final employment decisions will be made by a person.