What are the responsibilities and job description for the Accounts Payable (AP) Specialist position at Pivotal Systems?
Salary: Accounts Payable (AP) SpecialistThe Accounts Payable (AP) Specialist is responsible for accurately processing vendor invoices, maintaining AP records, and ensuring timely payments in accordance with company policies. This role plays a critical part in supporting financial operations, maintaining strong vendor relationships, and ensuring compliance with accounting standards.Key ResponsibilitiesProcess and code vendor invoices accurately and in a timely mannerMaintain detailed AP tracking schedules and ensure payments are processed accurately without duplication(Key Responsibilities)Match invoices to purchase orders and receiving documents (3-way matching)Resolve invoice discrepancies and communicate with vendors as neededPrepare and process weekly/monthly payment runs (ACH, checks, wires)Maintain accurate vendor records and update payment informationReconcile vendor statements and AP aging reportsAssist with month-end and year-end closing activitiesEnsure compliance with internal controls, company policies, and accounting standardsRespond to internal and external AP-related inquiriesAssist with audits by providing documentation and explanations as requiredProficient in Microsoft Excel, including using spreadsheets for AP tracking and reconciliations(Qualifications)Ability to handle multiple priorities in a deadline-driven environment(Work Environment)QualificationsAssociates or Bachelors degree in Accounting, Finance, or related field (preferred)2 years of accounts payable or general accounting experienceStrong knowledge of AP processes and accounting principlesExperience with accounting software/ERP systems (e.g., SAP, Oracle, NetSuite, QuickBooks)Proficient in Microsoft Excel and other Microsoft Office applicationsSkills & CompetenciesHigh attention to detail and accuracyStrong organizational and time-management skillsAbility to meet deadlines in a fast-paced environmentEffective communication and problem-solving skillsAbility to work independently and collaborativelyStrong customer service orientationWork EnvironmentFremont CA OnsiteStandard business hours with occasional overtime during closing periods
Salary : $25 - $32