Office Account Clerk

The Pittsford Central School District is looking for an Office Account Clerk. This is a Monday-Friday, 260 work days (12-months) a year position from 8:00am - 4:30pm. This is a clerical Business Office position involving routine calculating, posting, data input, reconciliations, and standard business office transactions in both accounts payable and payroll. The successful candidate will assist a more experienced worker in performing the more difficult tasks as needed. They will also be expected to work independently on assignments involving the application of well-defined procedures and practices. The Office Account Clerk will report directly to, and work under the general supervision of the District Treasurer. Does related work as required. Does related work as required.

TYPICAL WORK ACTIVITIES: All need not be performed in a given position. Other related activities may be performed although not listed.

• Post to journal or ledger accounts routine details of business transactions such as appropriations, pay and expense vouchers, disbursements, payroll deductions, remittances paid and due, checks and claims
• Compile data for, prepare, and type simple financial and statistical reports
• Post adjustments to ledger accounts
• Verify and reconcile accounting balances according to prescribed procedures
• Prepare (not analyze) simple financial statements
• Review and check routine accounting records and reports for arithmetical and clerical accuracy
• Inputs payroll and accounts payable transactions into financial software
• Prepare checks for distribution, along with any paperwork necessary
• Cross-train for various tasks throughout the business office to create and maintain good business continuity when business office personnel are not present
• Operate computing, calculating, electronic work station, data entry and peripheral equipment, and other office equipment

FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS:

• Working knowledge of principles, practices, procedures and methods of maintaining financial accounts and records
• Working knowledge of standard office procedure and equipment
• Ability to use a personal computer for data input into financial software
• Ability to utilize an automated account-keeping system
• Ability to apply standard procedures to financial records maintenance
• Ability to follow oral and written instructions
• Ability to make arithmetic computations rapidly and accurately
• Ability to communicate orally and in writing
• Ability to establish and maintain effective working relationships
• Ability to work with members of the public
• Ability to operate standard office equipment
• Accuracy and good judgment

MINIMUM QUALIFICATIONS:

Graduation from high school or possession of an equivalency diploma plus EITHER:

• (A) Successful completion of twenty-four (24) semester credit hours, including six (6) semester credit hours in Accounting from a regionally accredited or New York State registered college or university*; OR
• (B) One (1) year of full-time or part-time equivalent experience in the maintenance of financial accounts and records; OR
• (C) An equivalent combination of education and experience as defined by the limits of (A) and (B)

• Candidates qualifying under (A) and (C) above must submit at the time of application a student or unofficial college transcript or itemized list of coursework and college credits received.